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Administrative Assistant, Senior

Company: N/A

Location: Anniston, AL

Pay: N/A

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Job Description



This role supports senior leadership by providing confidential administrative support in professional manner.  Strong judgment, communications skills, flexibility, initiative, and the ability to operate with limited supervision are critical to overall success in this position. Additionally, this role may be assigned projects based work.  Projects should be completed in a timely manner with careful attention placed to professional formatting and grammar.



PRIMARY JOB RESPONSIBILITIES:


 



  • Compose and produce correspondence, reports, presentations and forms through translating verbal conversations to written documents independently

  • Edit and proofread documents ensuring 100% accuracy in work product

  • Develop, organize, lead and execute ad hoc initiatives within operations



  • Assist in the production of Board of Directors and metric reports

  • Track expenses and prepare expense reports



  • Track management PTO and approve time sheets  where appropriate

  • Assist in the maintenance and updating of budget work within Cognos

  • Track and approve invoices as necessary

  • Coordinate weekly operational meetings, including preparing agendas and minutes

  • Assist in the maintenance of calendars

  • Ensure deadlines are met by tracking various work initiatives

  • Provide SharePoint support to project coordinator

  • Track and order supplies ensuring appropriate utilization and availability  of resources

  • Manage ESR’s, new employee training schedules, and perform delegated management functions on behalf of VP’s in Operations

  • Review and distribute incoming correspondence

  • Arrange travel requirements

  • Coordinate morale initiatives within Operations, including, but not limited to organized events, strategic morale programs, and appreciation activities

  • Other duties as assigned


 






Required Skills



  • Strong organizational skills as evidenced by ability to prioritize and hande multiple projects

  • Excellent written and verbal skills





Job Requirements




  • High School Diploma or equivalent; Associates degree preferred

  • 3-5 years’ experience in administrative support

  • Ability to exercise independent judgment within generally defined practices and policies in selecting methods and techniques for obtaining solutions to meet above responsibilities

  • Professional demeanor

  • Sound judgment in maintaining confidentiality of information

  • High competency level with various PC applications (MS Office)  and SharePoint preferred

  • Ability to create complex, professional presentations