Administrative Assistant
at Advanced Personnel Resources

Date Posted: 7/10/2017

Job Description

Advanced Personnel is currently searching for an Administrative Assistant for a manufacturing client within the Greensboro Market.   



RESPONSIBILITIES
 

  • Provide administrative and secretarial support such as typing, copying, filing, answering telephones, greeting visitors, ordering office supplies, making travel arrangements, sorting/distributing mail and maintaining executive and departmental calendars.
  • Maintain executive calendar
  • Prepare presentations for meetings
  • Foster clear communication between VP and direct reports
  • Resource for information to department, personnel, dealer personnel and customers
  • Coordinate and set-up special events/meetings (onsite and offsite)
  • Make travel arrangements
  • Prepare Travel Plans and Process Expense Reports
  • Maintain staff calendar and schedule (weekly and vacation)
  • Attend all staff meetings, prepare and distribute staff meeting minutes
  • Maintain Organization Charts
  • Assist with special projects
  • Maintain an efficient office environment including equipment and supplies
  • Coordinate & set-up special events/meetings (onsite and offsite).
  • Communicate with and act upon requests from internal, external and global customers while preserving confidentiality
  • Perform other duties, as required

Job Requirements

ADDITIONAL AREAS OF RESPONSIBILITY

 

  • Support the Service and direct reports as needed
  • DOT Administrator for company
  • IT Contact for Greensboro to include:
    • OrgAdmin for the Greensboro office (activate service requests, etc.)
    • Cell phone support
  • HR Support
    • Maintaining US employee files
    • Assist with new hires
    • Approve CATS
  • Communication
    • Help with translation and distribution of announcements/correspondence 
    • Coordinate, proof and distribute US Newsletter
    • Distribute announcements/memo’s as appropriate
    • Message On Hold system coordinator for the US branches

 

Critical Competencies:

 

  • Exceptional Organizational skills
  • Communication skills
  • Concern for order, quality and accuracy
  • Interpersonal understanding
  • Proficiency in MS Office Suite products
  • Proficiency in Web-based applications
  • Excellent organization and communication skills
  • Handle confidential matters appropriately

Job Snapshot

About Us

Advanced Personnel Resources has provided full service staffing solutions, recruiting and professional search services to the Triad region for almost 30 years.

We work in partnership with a majority of the region's most well-known organizations, institutions and healthcare practices from entrepreneurial start-ups to Fortune ranked corporations in fulfilling Professional, Administrative, Health Care, Manufacturing/Distribution and Light Industrial staffing needs. We provide the highest quality talent and job opportunities in diverse industries and positions including:

  • Accounting / Finance
  • Administrative / Clerical
  • Aerospace
  • Biotech
  • Call Center / Customer Service
  • Consumer Goods
  • Executive Management
  • Human Resources
  • Insurance
  • Information Technology
  • Legal
  • Light Industrial
  • Manufacturing / Distribution
  • Medical / Healthcare
  • Purchasing / Supply Chain
  • Sales / Marketing
  • Transportation

Our team of highly experienced recruiting and staffing professionals are known for their market intelligence, unparalleled contacts, high-impact service and proven record in recruiting the most qualified job seekers specifically selected to match our clients' needs. We combine over 125 years of staffing and search industry expertise. We are committed to maintaining our total quality service mission and personalized attention to deliver a successful match for both our client employers and job seeking candidates.

Your company's success is important to us. Your career is equally important. Finding the right candidate and the right position is our business.

Are you ready to work for a company with nearly 30 years of business experience that offers opportunities in a variety of career fields? Join our Talent Network!

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