Healthcare Procurement Agent II
at Adventist Health System

Date Posted: 5/10/2017

Job Description

Job:  Materials Management

Organization:  Adventist Health System Corporate Office

Shift:  Day

Job Posting:  May 9, 2017, 12:45:06 PM

If you want to be a part of a place that provides nothing less than extraordinary compassionate care, then Adventist Health System is the place for you!

We are currently seeking qualified candidates for a Procurement Agent II position that will be based in our Supply Chain Shared Services department.  This position is based in Altamonte Springs, FL.

The Supply Chain Procurement Agent II prepares and processes all required documentation pertaining to the purchase of goods and services using PeopleSoft and other computer based systems. Confirms, validates, expedites, and modifies orders and works with Requestors and vendors to ensure orders are accurate and complete. Assists with the resolution of issues that impact the timely ordering of goods and services. Researches purchase requests from the field to identify correct products and contracts related to those products. Ensures orders are accurate and resolves exceptions in a timely manner. This position is both accountable to Supply Chain Shared Services as well as field operations.


Specific job duties include:

  • Responsible for procuring non-routine/standardized goods and services
  • Prepares and processes all required documentation pertaining to the purchase of goods and services using PeopleSoft and other computer-based systems
  • Places and verifies orders with vendors by telephone, Fax, EDI, and other computer systems
  • Maintains and builds relationships with vendors, Requestors, and other users of the PeopleSoft system              
  • Ensures orders are placed with correct vendors and methods of shipment and terms of payment are documented correctly
  • Initiates backorder resolution and facilitates the expediting of approved product substitutes for customers;  Ensures timely and accurate communication to impacted field Requestors
  • Modifies purchase orders as necessary based on basic research and direction of management in prescribed methods; Ensures all information is documented in the PeopleSoft system; Manages the appropriate communication with field Requestors
  • Responds to customer inquiries regarding service, products, and account information using established procedures
  • Assists with the resolution of discrepancies or problems that prohibit timely ordering of goods and services; Resolves match exception errors
  • Identifies repetitive problems and works with Supply Chain Procurement Manager on corresponding process improvements
  • Maintains a working knowledge of applicable federal, state, and local laws and regulations
  • Works with contract managers to maintain an accurate knowledge of contracted vendors
  • Manages returns to vendors
  • Resolves match exceptions with vendors in a timely manner and coordinates efforts with Accounts Payable to ensure timely payments


Job Requirements

Experience Requirements:   
  • Minimum of four years of experience in purchasing required
  • Product knowledge for specific service line area (i.e., OR, Surgery, Cath Lab, ER, etc.) required
  • Experience in the healthcare industry required
  • Experience in a supply chain shared services organization strongly preferred
Education Requirements:
  • Bachelor's degree or equivalent degree from a four-year accredited university or college required or seven years of related field experience required
Software Requirements:
  • Proficiency in Microsoft Office (Excel, Word, Outlook) strongly preferred
  • Ability to navigate computerized data entry system and other relevant applicants
  • Proficiency in PeopleSoft strongly preferred
  • Ability to type fifty or more words per minute with excellent spelling, punctuation, grammar, and oral and written communications
If this position sounds like a great match for your skills set and experience, please apply online now!

Job Snapshot

About Us

About Adventist Health System

Who We Are

We are one of the largest faith-based health care providers in the United States. For 150 years, we have carried on a tradition of providing whole-person care that not only addresses patients' physical ailments, but also supports their emotional and spiritual well-being. We demonstrate the same level of compassion and care for our employees as well, doing all that we can to help them realize their full potential – both personally and professionally.

Who You Are

You are a compassionate, talented professional who wants to work in an environment where you can live out your faith and your values. You are excited about being part of a team that uses the latest technology and medical research to ensure patients receive quality care, but who also recognize that great care is always personal. You enjoy going out of your way to make each patient and their family feel special, and are passionate about guiding them toward optimal health.

Our Community

Our community is global and so is our reach. From coordinating medical mission trips in Ethiopia to planting school gardens in Florida, we are constantly seeking ways to go beyond hospital walls in improving the health of our communities. As a member of our team, you will be encouraged to use your talents in fun, meaningful ways that bring joy and healing to people around the world.

Our Mission

Part of this worldwide network, Adventist Health System was founded in 1973 to support and strengthen the Seventh-day Adventist health care organizations in the Southern and Southwestern regions of the United States. Today it is a national leader in quality, safety and patient satisfaction, comprised of 46 hospital campuses and nearly 77,000 employees.

Although separated by geography, each of our facilities is united by the mission of Extending the Healing Ministry of Christ. Today we continue the tradition of whole-person care by practicing and sharing CREATION Health, a blueprint for living a healthy, happy life based on the principles given in the Bible’s creation story: Choice, Rest, Environment, Activity, Trust, Interpersonal relationships, Outlook and Nutrition.

We provide comprehensive benefits, training and advancement opportunities. We care for our employees as well as we care for our patients.