IT Administrative Assistant, Tampa, FL
at Adventist Health System

Date Posted: 4/21/2017

Job Description

Job:  Administrative / Business Support

Organization:  Adventist IT

Shift:  Day

Job Posting:  Mar 20, 2017, 7:48:23 AM

Actively participates in outstanding service and accepts responsibility in maintaining relationships that are equally respectful to all. Supports department leadership and staff through performance of administrative functions including telephone and receptionist duties for the office, project support, meeting and event planning, travel arrangements, etc.

• Provides administrative support to the Leadership team and staff.
• Work to manage daily issues and project oversight as requested.
• Other duties as assigned.

General Office Responsibilities
• Answers incoming calls and routes to appropriate personnel. Records messages and retrieves all voicemails.
• Opens and sorts all office mail. Routes outgoing mail.
• Acknowledges receipt of packages and special deliveries for office.
• Greets visitors and assists them as needed.
• Orders meals and reserves location for meetings as needed.
• Maintains filing system.

Administrative Support
• Assists with and/or manages calendars for multiple leadership and/or staff.
• Organizes meetings.
• Coordinates travel arrangements: lodging, flight, transportation, event registration, etc.
• Prepares expense reports as needed.
• Tracks vendor payments and monitor check distribution; maintain details records.
• Prepares payment for incoming invoices, subscriptions, supply orders, etc.
• Composes drafts for weekly agendas and other documents as requested.
• Composes and edits letters, memos, and other correspondence.
• Prepares meeting materials – revise and proofread for accuracy prior to distribution.
• Creates PowerPoint presentations, spreadsheets as needed for various projects or events.
• May assist with contract matters.
• May assist with employee-HR related functions.

• Participates in project oversight/management as requested.

Job Requirements

• Computer skills: MS Office Suite (Outlook, Word, Excel, Publisher, PowerPoint, etc), Internet and other research tools, word-processing and databases.
• Filing skills
• Use of office equipment: fax, copier, printer, scanner, binding machine, blackberry, LCD monitors, multi-line phone system, etc.
• Ability to easily grasp complex situations.
• Ability to work independently and as a team member, as well as accept direction.
• Ability to communicate appropriately with all levels of staff and guests.
• Ability to pass FH standard clerical skills test.

• Ability to excel in deadline-driven, high-volume environments.
• Knowledge and use of FH mainframe and other FH/AHS resources.

• 3+ years of experience in office/secretarial work, OR
• Associate’s degree in secretarial science or business, with 1+ year experience in office/secretarial work

• 4 years secretarial experience in fast-paced environment
• Associate’s degree in secretarial science or business

Job Snapshot

  • Employee Type: Full-Time
  • Location: Tampa, FL
  • Job Type: Admin - Clerical
  • Experience: At least 4 year(s)
  • Date Posted: 4/21/2017

About Us

About Adventist Health System

Who We Are

We are one of the largest faith-based health care providers in the United States. For 150 years, we have carried on a tradition of providing whole-person care that not only addresses patients' physical ailments, but also supports their emotional and spiritual well-being. We demonstrate the same level of compassion and care for our employees as well, doing all that we can to help them realize their full potential – both personally and professionally.

Who You Are

You are a compassionate, talented professional who wants to work in an environment where you can live out your faith and your values. You are excited about being part of a team that uses the latest technology and medical research to ensure patients receive quality care, but who also recognize that great care is always personal. You enjoy going out of your way to make each patient and their family feel special, and are passionate about guiding them toward optimal health.

Our Community

Our community is global and so is our reach. From coordinating medical mission trips in Ethiopia to planting school gardens in Florida, we are constantly seeking ways to go beyond hospital walls in improving the health of our communities. As a member of our team, you will be encouraged to use your talents in fun, meaningful ways that bring joy and healing to people around the world.

Our Mission

Part of this worldwide network, Adventist Health System was founded in 1973 to support and strengthen the Seventh-day Adventist health care organizations in the Southern and Southwestern regions of the United States. Today it is a national leader in quality, safety and patient satisfaction, comprised of 46 hospital campuses and nearly 77,000 employees.

Although separated by geography, each of our facilities is united by the mission of Extending the Healing Ministry of Christ. Today we continue the tradition of whole-person care by practicing and sharing CREATION Health, a blueprint for living a healthy, happy life based on the principles given in the Bible’s creation story: Choice, Rest, Environment, Activity, Trust, Interpersonal relationships, Outlook and Nutrition.

We provide comprehensive benefits, training and advancement opportunities. We care for our employees as well as we care for our patients.