Pharmacy Purchasing Technician
at Adventist Health System

Date Posted: 3/31/2017

Job Description

Job:  Pharmacy

Organization:  Adventist Health System Corporate Office

Shift:  Day

Job Posting:  Mar 30, 2017, 3:46:27 PM

If you want to be a part of a place that provides nothing less than extraordinary compassionate care, then Adventist Health System is the place for you!

We are currently seeking qualified candidates for a Pharmacy Purchasing Technician position that will be based in our Rx Plus Pharmacy department.  This position is based in Sanford, FL.

The Pharmacy Purchasing Technician performs a wide range of supportive duties to assist the Pharmacist in preparing and dispensing medication so that patients receive consistent care. Duties include transmitting multiple drug orders, reconciling invoices, and receiving. In addition, this position is responsible for maintaining inventory system accuracy, data integrity, local level audit controls and inventory levels to prevent product and/or supply out-of-stocks. Coordinates pharmaceutical product recalls, all reverse logistics activities and annual inventory processes.  Participates in pharmaceutical sales representative activities within the facility and prepares periodic purchasing reports as directed by department management. Works only under the supervision of a registered Pharmacist and does not perform duties that can only be legally performed by a registered Pharmacist.

Specific job duties include:


•         Supports departmental and organizational Mission through appropriate use of resources, providing assistance to team members, accepting work or scheduled assignments and participating in process and performance improvement.

•         Maintains confidentiality of patient, employee relations, medical staff, departmental and administrative information.

•         Performs departmental projects as assigned, accurately and completely with quality and patient safety in mind at all times.

•         Prepares and transmits all medication and pharmaceutical supply purchase orders, analyzes price quotes when appropriate and expedites deliveries as necessary.

•         Matches invoices to purchase records, updates pricing in the pharmacy dispensing system on a daily basis and finds resolution in any errors found in billing.   

•         Assists in development and oversight of inventory and quality control procedures; resolves problems and answers questions in a timely manner to ensure accurate counts, high quality inventory and correct pricing in system for perpetual and virtual inventories.

•         Analyzes the automation inventory system, ensuring proper nomenclature is loaded, appropriate shelving location is assigned, and proper shipping requirements are loaded as necessary; communicates impacting change to team in a timely manner.

•         Works with automation technicians and pharmacists on any changes in manufacturer according to standard processes to minimize extra inventory left in stock, accessing Pharmacy Benefit Manager (PBM) database to enter prior authorizations as necessary.

•         Plays an active role in quality control activities including checking for short dated products, outdated drug removal and storage, overstock or shortages.

•         Maintains files and records of current and potential suppliers, materials, prices, delivery dates and inventory as assigned.

•         Communicates with manager and staff when shortages might impact procurement of certain medications and potentially impact patient care. Communicates effectively with Pharmacy Benefit Manager (PBM) when new products become available to fulfill procurement in a timely manner and communicates progress/status as necessary.

•         Helps coordinate pharmaceutical recall processes and communicates relevant information with appropriate manager(s).

•         Coordinates all reverse logistics activities.  Maintains accurate records of all returns as well as the credentials of vendors used for this process.

•         Assists in coordinating all inventory processes, including pharmacy annual inventory audit requirement; maintaining records appropriately as assigned.

•         Adjudicates new and refill prescriptions and print processes as assigned to assist in completion of stated goals.

•         Maintains an awareness of pop-ups and reads and follows through with all necessary actions. Plays a role in maintaining effective records, deleting any old notes and adding new and relevant information to profile and/or prescription order be communicated to the staff as necessary.

•         Perform scheduled audits using the pharmacy wholesaler purchase orders to ensure proper contracts are being utilized.

•         Supply wholesalers with the necessary usage to guarantee the pharmacy needs are met.

•         Schedule standing meetings with sales representatives to discuss recent activities and upcoming plans.

•         Document trends using computer software to identify issues with sales representatives, wholesalers, and distribution centers.

Job Requirements

Education Requirements:
  • High School diploma or equivalent.
  • A current Florida Board of Pharmacy Technician Registration, RPT; or to be obtained within first year of employment as a technician. Must complete state required continuing education requirement for registration  

Experience Requirements:        

  • 5 years of retail or mail-order pharmacy setting.
  • Buyer or purchasing experience in a pharmacy or medical related field.

If this position sounds like a great match for your skills set and experience, please apply online now!

Job Snapshot

About Us

About Adventist Health System

Who We Are

We are one of the largest faith-based health care providers in the United States. For 150 years, we have carried on a tradition of providing whole-person care that not only addresses patients' physical ailments, but also supports their emotional and spiritual well-being. We demonstrate the same level of compassion and care for our employees as well, doing all that we can to help them realize their full potential – both personally and professionally.

Who You Are

You are a compassionate, talented professional who wants to work in an environment where you can live out your faith and your values. You are excited about being part of a team that uses the latest technology and medical research to ensure patients receive quality care, but who also recognize that great care is always personal. You enjoy going out of your way to make each patient and their family feel special, and are passionate about guiding them toward optimal health.

Our Community

Our community is global and so is our reach. From coordinating medical mission trips in Ethiopia to planting school gardens in Florida, we are constantly seeking ways to go beyond hospital walls in improving the health of our communities. As a member of our team, you will be encouraged to use your talents in fun, meaningful ways that bring joy and healing to people around the world.

Our Mission

Part of this worldwide network, Adventist Health System was founded in 1973 to support and strengthen the Seventh-day Adventist health care organizations in the Southern and Southwestern regions of the United States. Today it is a national leader in quality, safety and patient satisfaction, comprised of 46 hospital campuses and nearly 77,000 employees.

Although separated by geography, each of our facilities is united by the mission of Extending the Healing Ministry of Christ. Today we continue the tradition of whole-person care by practicing and sharing CREATION Health, a blueprint for living a healthy, happy life based on the principles given in the Bible’s creation story: Choice, Rest, Environment, Activity, Trust, Interpersonal relationships, Outlook and Nutrition.

We provide comprehensive benefits, training and advancement opportunities. We care for our employees as well as we care for our patients.