Supplier Master Specialist
at Adventist Health System

Date Posted: 4/15/2017

Job Description



Job:  Materials Management

Organization:  Adventist Health System Corporate Office

Shift:  Day

Job Posting:  Apr 14, 2017, 9:31:42 AM

If you want to be a part of a place that provides nothing less than extraordinary compassionate care, then Adventist Health System is the place for you!

We are currently seeking qualified candidates for a Supplier Master Specialist position that will be based in our Supply Chain Support Services department.  This position is based in Altamonte Springs, FL.


The Supply Chain Supplier Master Specialist is accountable for managing supplier master data for PeopleSoft systems. Processes requests to Add/Change Suppliers to meet or exceed Service Level Agreements in a Shared Services environment. Collects required supplier documentation such as W-9s, W-8s and Independent Contractor Questionnaires. Screens suppliers using federal databases to ensure suppliers are not subject to financial sanctions or are on the List of Excluded Individuals and Entities. Works on large scale projects managing the scope of work and completing assigned tasks on time to include supplier preparation activities for a new ERP deployment to over 40 hospitals. Identifies vendor usage from legacy ERP system and performs complex GAP analysis to identify suppliers that are missing.


Specific job duties include:
  • Receives, prioritizes and processes PeopleSoft Forms to Add/Change Suppliers to meet or exceed Service Level Agreements in a Shared Services environment
  • Ensure all required supplier documentation such as W-9s, W-8s and Independent Contractor Questionnaires are in place and completed by the supplier
  • Manages federal compliance by screening suppliers using federal databases to ensure suppliers are not subject to financial sanctions or are on the List of Excluded Individuals and Entities 
  • Collaborates with Accounts Payable and Corporate Finance to collaborate on accurate 1099 and 1041 IRS tax information reporting; TIN match all suppliers with active payments
  • Sets payment terms and early payment discounts for suppliers in accordance with Supplier Master Payment Terms agreements or according to protocol
  • Coordinate with Legal and Corporate Tax on various types of complex payments such as legal settlements where 1099 information reporting is required
  • Implement and increase electronic payments to suppliers to reduce costs associated with manual payments; maximize the use of ePay, Automated Clearing House (ACH) and ACH 820 EDI
  • Update supplier information when Merger and Acquisition activity changes the legal entity and coordinate with Internal Customers to reflect the new legal entity
  • Works on large scale projects managing the scope of work and completing assigned tasks on time for supplier preparation activities related to the iSynergy project Go Live activities
  • Identifies 24 months of vendor usage from Legacy ERP system and performs complex GAP analysis to identify suppliers that are missing for new Business Units moving to PeopleSoft
  • Reports compliance of new iSynergy Business Units starting 6 months out on compliance with W-9s and TIN matching to ensure prompt payments and reduction of credit holds at Go Live
  • Performs mail merger and mails Supplier Communication Letter to all active suppliers that are going to be affected by moving to AHS iSynergy Business Units move to Shared Services
  • Perform petty cash analysis with new Business Units and set up Supplier Locations in anticipation for the move to PeopleSoft via the iSynergy project
  • Prepare financial documents such as credit references, tax exempt and collect the W-9 for the facility for standardization to the Shared Services templates
  • Meet and exceed AHS audit expectations and perform preventative quality assurance checks to ensure supplier master data is in compliance
  • Develop, document, and maintain Standard Operating Procedures and Process Maps
  • Perform regression testing of PeopleSoft system upgrades, enhancements and bug fixes

Job Requirements

Experience Requirements:   
  • Minimum of three years of experience in data management required
  • Experience in a supply chain shared services organization preferred
  • 2+ years of experience with Accounts Payable vendor payments preferred
  • 2+ years of experience in working with W-8’s and W-9’s preferred
  • 2+ years of experience with IRS Programs – B Notice, Penalty Notice, etc. preferred
  • 2+ years of experience with 1099 and 1042 information reporting preferred
  • Experience in PeopleSoft or equivalent ERP systems preferred
Education Requirements:
  • Bachelor’s degree from a four-year accredited university or 5 years professional experience required
  • CMRP or equivalent certification preferred
Knowledge & Skill Requirements:
  • Proficiency in Microsoft Office (Excel, Word, Outlook) required
  • Excellent oral and written communications required
  • Detail Oriented
  • Critical Thinking Skills required
  • Troubleshooting and problem solving
  • Proficiency in PeopleSoft preferred
  • Advanced Excel Skills (Pivot Tables and VLookups) preferred
  • Proficiency in Project Management preferred

If this position sounds like a great match for your skills set and experience, please apply online now!

Job Snapshot

About Us

About Adventist Health System

Who We Are

We are one of the largest faith-based health care providers in the United States. For 150 years, we have carried on a tradition of providing whole-person care that not only addresses patients' physical ailments, but also supports their emotional and spiritual well-being. We demonstrate the same level of compassion and care for our employees as well, doing all that we can to help them realize their full potential – both personally and professionally.

Who You Are

You are a compassionate, talented professional who wants to work in an environment where you can live out your faith and your values. You are excited about being part of a team that uses the latest technology and medical research to ensure patients receive quality care, but who also recognize that great care is always personal. You enjoy going out of your way to make each patient and their family feel special, and are passionate about guiding them toward optimal health.

Our Community

Our community is global and so is our reach. From coordinating medical mission trips in Ethiopia to planting school gardens in Florida, we are constantly seeking ways to go beyond hospital walls in improving the health of our communities. As a member of our team, you will be encouraged to use your talents in fun, meaningful ways that bring joy and healing to people around the world.

Our Mission

Part of this worldwide network, Adventist Health System was founded in 1973 to support and strengthen the Seventh-day Adventist health care organizations in the Southern and Southwestern regions of the United States. Today it is a national leader in quality, safety and patient satisfaction, comprised of 46 hospital campuses and nearly 77,000 employees.

Although separated by geography, each of our facilities is united by the mission of Extending the Healing Ministry of Christ. Today we continue the tradition of whole-person care by practicing and sharing CREATION Health, a blueprint for living a healthy, happy life based on the principles given in the Bible’s creation story: Choice, Rest, Environment, Activity, Trust, Interpersonal relationships, Outlook and Nutrition.

We provide comprehensive benefits, training and advancement opportunities. We care for our employees as well as we care for our patients.