Administrator - Asset Management System (AMS)
at Agility

Date Posted: 11/28/2019

Job Description

Agility Logistics Parks is one of the largest private owners and developers of Warehousing and Light Industrial parks in the Middle East, Africa and South Asia. It funds, builds and manages international-standard facilities that help companies operate and expand in the world’s fastest-growing markets. Agility Logistics Parks offer unmatched infrastructure and ready access to transportation networks in strategic locations, with ready access to markets and with services that include 24/7 security, power, connectivity and facilities management. ALP’s 1,000+ customers are multi-nationals, regional and local champions, and small and medium-sized companies.

Agility Logistics Parks has 40 years of design, contracting, engineering, project management and facilities maintenance experience. It engineers world-class structures and complexes with sustainable design features that lower costs and improve efficiency.

The AMS Administrator is responsible for planning, scheduling, and monitoring workloads for employees and contractors. This role will be in charge of administration and operation of the Computer Aided Facilities Management (CAFM) system from an operational maintenance perspective.

Your Responsibilities

  • Continuously monitor the work order list and call list on the system; review suspended work orders on a regular basis and ensure that suspension reason is identified in the system; monitor and progress the actions on suspended work orders through to a successful completion
  • Coordinate the transfer of work orders between skill sets and shifts to effective completion within KPIs and SLAs
  • Ensure that work orders are raised to cover any remedial actions identified for both employees and contractors
  • Coordinate store requirements to ensure timely ordering, delivery, and issuance of materials; monitor overdue items
  • Ensure that the Asset Register is up-to-date, and all assets are correctly assigned to their correct location and data field sets, and that relevant maintenance plans are applied to assets
  • Record all works carried out and materials used; keep all supplier lists and staff resource lists up-to-date on the system
  • Ensure quality information is delivered to users through a range of reports and other media in accordance with timelines and requirements
  • Maintain all aspects of systems security including setting up new users, assigning permissions, and reporting on user activity; assist in identifying system training needs and user requirements
  • Be a key member of the system user group; play a pro-active role in the development of the system, discuss current systems issues, and seek input from users regarding ongoing development of the system
  • Work with the Helpdesk team to ensure the correct level of accurate information is recorded, enabling them to answer customer enquiries
  • Take the lead on the review and development of ALP asset planning policies and practices
  • Through analysis, assist in identifying assets that may be considered for replacement, and those that may be over or under maintained
  • Carry out physical quality checks and document findings; take corrective actions as required
  • Maintain an awareness of current legislations, guides, and standards which could affect asset maintenance planning

Job Requirements

Your Qualifications

  • Diploma/Bachelor’s Degree in IT or Engineering
  • Advanced MS Microsoft Office skills
  • Minimum 5 years’ experience in AMS, CAFM, Global Maximo or equivalent

Your Proficiencies

  • Good understanding of HSE and technical requirements for the operation and maintenance of buildings and engineering services
  • Strong organizational skills
  • Excellent communication skills with the ability to effectively communicate and work closely with technical and non–technical staff at all levels within the organization
  • Ability to negotiate priorities stakeholders to achieve results and meet deadlines
  • Ability to work with minimal supervision and effectively work within a team
  • Basic report writing skills

Job Snapshot

About Us

Agility brings efficiency to supply chains in some of the globe’s most challenging environments, offering unmatched personal service, a global footprint and customized capabilities in developed and developing economies alike. Agility is one of the world’s leading providers of integrated logistics. It is a publicly traded company with more than $4.4 billion in revenue and more than 22,000 employees in over 500 offices across 100 countries.

Agility’s core commercial business, Global Integrated Logistics (GIL), provides supply chain solutions to meet traditional and complex customer needs. GIL offers air, ocean and road freight forwarding, warehousing, distribution, and specialized services in project logistics, fairs and events, and chemicals. Agility’s Infrastructure group of companies manages industrial real estate and offers logistics-related services, including e-government customs optimization and consulting, waste management and recycling, aviation and ground-handling services, support to governments and ministries of defense, remote infrastructure and life support.

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It is the policy of Agility to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Agility will provide reasonable accommodations for qualified individuals with disabilities.