Subcontracts Administrator
at Agility

Date Posted: 6/21/2019

Job Description

Subcontracts Administrator (External Contractor/Consultant)

Position Summary

This is a part-time, ”1099” Subcontract Administrator position that will report to the Contracts Manager and ultimately the General Counsel, and be responsible for providing support in the acquisition and administration of complex subcontract requirements in support of prime and subprime contracts. Will assist in the maintenance of internal and external reviews, to ensure issues are resolved in accordance with U.S. Government, other government and Non-Government Organizations regulatory requirements, company policies and procedures, customer’s requirements, , and the direction of the DGS General Counsel and Management. Provides contractual guidance and oversees subcontractor performance and execution of the scope of work. Identifies potential contract issues or conflicts, analyzes impact/ramifications and works with company functional teams and subcontractors to resolve problems.

Travel up to 20%, as required

Personal Attributes

  • Integrity: building trust with customers, communities, suppliers and colleagues by doing what is right
  • Personal Ownership: adheres to the values and standards and code of business ethics associated with Agility, and takes responsibly for actions
  • Self-starter: Capable of working independently and driven towards accomplishing specified and implied tasks
  • Communication: processes excellent written and oral communication skills.
  • Accountable: answer for actions and decisions, articulate rationale for results

Key Responsibilities

 As directed by the DGS Contracts Manager and General Counsel:

  •  Prepares solicitations and pricing request, coordinates with Operations to evaluate technical/management proposals, conducts cost/price analysis, leads subcontract negotiations, prepares subcontract documents, executes subcontracts on behalf of the Company, administers subcontracts and serves as primary interface with subcontractors.
  • Negotiates and administers non-disclosure agreements, teaming agreements and work with subcontractors to obtain cost and pricing information in support of company proposal pricing efforts.
  • Prepares and disseminates information to appropriate managerial level regarding subcontract status, compliance, modification, deviation, negotiation, termination, and closeout.
  • Works closely with Program Managers and Contracts Manager to ensure subcontract execution complies with customer requirements as expressed in the contract and governing laws and regulations, and is performed IAW company policies and procedures
  • Works Closely with Contract Manager, Program Managers to identify and establish subcontract relationships to meet contract goals for small business participation
  • May oversee and coordinate the inter-company work authorization process via the establishment and administration of service level agreements (SLA) between Agility business units
  • Oversees and coordinates subcontract management of lower-tier subcontractors, including negotiation of teaming agreements, issuing solicitations and requests for pricing, conducting cost/price analysis, leading negotiations, writing and executing subcontracts and administering subcontracts for outsourced prime contract PWS/SOW services which are not performed by Agility
  • Works closely with Program Managers and assigned Subcontract Administrators to ensure subcontract execution meets customer requirements as expressed in the contract and is performed IAW company policies and procedures.
  • Explore, implement and streamline process improvements
  • Identify improvements in productivity and make recommendations to management.
  • Identify, monitor, and maintain visibility of program specific requirements.

Job Requirements

Knowledge, Skills and Experience Level  

  • Requires bachelor’s degree (preferably in Business Administration, Logistics/Supply Chain or related field) or equivalent related experience.
  • Must have 12+ years of related work experience in purchasing and/or supply chain management (four of which are in military/federal services).
  • 5+ years of directly-related experience as a Subcontract Administrator//Manager for a federal contractor. Experience with the United Nations is a plus. 
  • Must have experience in a position involving substantial and direct interface with subcontractor contracts personnel and have been authorized to sign subcontracts and purchase orders on behalf of the company. 
  • Must have experience with multiple contract vehicles such as Subcontracts, Purchase Orders, Basic Ordering Agreements, IDIQs.
  • Must have experience drafting Flowdowns
  • Experience as a warranted GS-1102 or military Contracting Officer may count toward experience in private industry. MUST have extensive knowledge of Government requirements and how to apply them. 
  • Well-versed in UCC and FAR/DFARS, and have a thorough understanding of the federal acquisition process. 
  • Professional certification a plus (CPCM, CFCM, DAWIA or FAC-C).
  • Ability to work independently with minimal oversight and maintain a high level of customer satisfaction while managing multiple high-level priorities is essential
  • Competent in the use of Windows operating systems, Microsoft Office software - Word, Outlook, Excel, and PPT. Experience with Deltek CostPoint and Adobe Pro are a plus.
  • Team based operations, time management and organization are essential

Statement of Non-Exclusivity:

This job posting is not to be construed as “temporary to hire” position. If a permanent position becomes available, all candidates, internal and external to the company, shall vie for the position. No claim to incumbency will be afforded.

Statement of Non-Inclusivity:

This job description is not to be construed as a complete listing of the duties and responsibilities that may be given to any employee. The duties and responsibilities outlined in this position may be added to or changed when deemed appropriate and necessary by the person who is managerially responsible for this position

About this Company

Agility Defense & Government Services is the public sector arm of Agility, which has more than 500 offices in 100+countries and a network of global transportation, warehousing and storage capabilities.

Agility DGS provides complete supply chain management, logistics services and commodity services to customers around the world.

Agility is an Equal Opportunity Employer where all applicants are welcome; to include fair and impartial consideration for applicants with legally protected statuses such as Females /Minorities/Protected Veterans/Individuals with Disabilities.

Certified Virginia Values Veterans (V3) Company: Agility Defense & Government Services is a Virginia Values Veterans (V3) certified company and seeks to hire qualified Veterans.

Job Snapshot

About Us

Agility brings efficiency to supply chains in some of the globe’s most challenging environments, offering unmatched personal service, a global footprint and customized capabilities in developed and developing economies alike. Agility is one of the world’s leading providers of integrated logistics. It is a publicly traded company with more than $4.4 billion in revenue and more than 22,000 employees in over 500 offices across 100 countries.

Agility’s core commercial business, Global Integrated Logistics (GIL), provides supply chain solutions to meet traditional and complex customer needs. GIL offers air, ocean and road freight forwarding, warehousing, distribution, and specialized services in project logistics, fairs and events, and chemicals. Agility’s Infrastructure group of companies manages industrial real estate and offers logistics-related services, including e-government customs optimization and consulting, waste management and recycling, aviation and ground-handling services, support to governments and ministries of defense, remote infrastructure and life support.

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It is the policy of Agility to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Agility will provide reasonable accommodations for qualified individuals with disabilities.