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Administrative Assistant - Fast-Paced Office Setting - Providence, RI - $14.00/hr
Job Description
Responsibilities
Responsibilities:
- Manage multiple calendars, schedule meetings, and coordinate appointments.
- Prepare and distribute internal and external communications, including emails, memos, and reports.
- Handle incoming calls and correspondence, directing inquiries to the appropriate departments or individuals.
- Organize and maintain physical and digital files, ensuring easy accessibility and confidentiality.
- Assist in the preparation of presentations, meeting materials, and reports.
- Arrange travel accommodations and logistics for team members, as needed.
- Coordinate and support the planning and execution of company events and meetings.
- Conduct research, compile data, and generate reports as required.
- Order and maintain office supplies, equipment, and inventory.
- Collaborate with cross-functional teams and provide administrative support as necessary.
Job Requirements
- High school diploma or equivalent; additional certification or education in office administration is a plus.
- Proven experience as an administrative assistant or in a similar role in a fast-paced office environment.
- Strong organizational skills and the ability to prioritize tasks effectively in a fast-paced setting.
- Excellent verbal and written communication skills.
- Proficient in using MS Office suite (Word, Excel, PowerPoint, Outlook) and other office software.
- Detail-oriented with a high level of accuracy and strong problem-solving skills.
- Ability to handle multiple tasks simultaneously and meet deadlines.
- Professional demeanor and the ability to maintain confidentiality.
- Flexibility and adaptability to evolving work demands.
- Positive attitude, proactive mindset, and a team player.
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