Financial Program Manager
at Bios Corporation

Date Posted: 5/1/2019

Job Description

JOB SUMMARY:

A Paycom Scheduler has the privilege and responsibility of coordinating and building schedules for people with disabilities. The position will fully understand authorizations and utilize that information to maximize efficiency and profitability. The Paycom Scheduler will report directly to the Billing and Scheduling Coordinator. 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Specific duties include but are not limited to:

SCHEDULER DUTIES:

  • Serve as a positive ambassador of Bios Corporation and our ideals.  Actively promote the philosophy of Bios through all programming and ensure the promotion of that same philosophy in their work with individuals with developmental disabilities.
  • All aspects of job duties shall be completed with strict adherence with Bios statement of principles.
  • Review, through Paycom, of weekly employee time sheets, billing data and mileage log information; trouble-shoot time and/or billing problems and submitting appropriate documentation to payroll and billing entities within established deadlines.  Time and billing entry must be completed by 3:00p Tuesday each week.
  • Review authorizations for all people served on the caseload. From this data, determine the appropriate amount of staffing that should occur each day.
  • As needed, request additional and/or modified authorizations from appropriate state entities.
  • Meet with respective PLPMs and LPMs to fully understand the needs of the people we support along with any other pertinent information. This would include information regarding wants/needs, vocational programs, plan restrictions, etc.
  • Using the data from the daily authorization amounts and the meetings with PLPMs/LPMs, create appropriate staffing templates for each person we support on the caseload. These templates should provide the backbone for how a home should be staffed.
  • Enter into Paycom the staffing templates along with employee availabilities.
  • Work with employees to obtain accurate availabilities and ensure this is kept up to date.
  • Assign employees, within Paycom, to work the specific schedules created from the staffing templates. Work with OPS to ensure this schedule is adhered to.
  • Receive updated schedules/authorization changes/employee availabilities and incorporate these changes into Paycom on a weekly basis to ensure up-to-date schedules are maintained.
  • Be available after hours and on weekends (on-call) to take phone calls regarding scheduling.
  • As part of the on-call system, work with OPS to cover open shifts and ensure that schedules/staffing is appropriately maintained.
  • Monitor and respond to the various requests (related to scheduling) that are received through Paycom. This includes but is not limited to punch change requests, shift change requests, vacation requests, etc.
  • Maintain and update Google Docs related to Paycom scheduling, open shifts, etc.
  • Perform other duties as assigned by the Billing and Scheduling Coordinator, Assistant to the Chief Financial Officer, or other representative of the Bios Management Company.

BACKUP TO FINANCIAL PROGRAM MANAGER DUTIES:

  • As time allows, the Paycom Scheduler will act as backup to the below Financial Program Manager Duties.
  • Reconcile budgets biweekly, ensuring that all transactions are properly accounted for and that the Centresuite reconciliation is completed correctly.
  • Reconciling personal funds for customers for whom Bios serves as payee, including but not limited to monitoring deviations, late charges, overdrafts, etc.  This includes the personal funds report that is submitted to Quality Assurance (QA). Personal funds are to be completed by the end of each month.
  • Consult with PMs on authorizations (plans of care, service plans, cost plans, establishment, etc.) for all customers and monitor payroll and billing to ensure authorizations match services provided.
  • Prepare, maintain and submit records or documentation pertaining to Social Security, earned income and/or payee status to Financial Program Manager Director.
  • As needed complete the tasks necessary to submit for property replacement, unreimbursed medical, transportation supplement, and other state related paper billing systems.
  • Complete monthly, yearly, and other DHS paperwork for the people we support. This includes but is not limited to food stamp applications, Annual Reviews, Health reviews, etc.
  • Work, on a weekly basis, the Social Security documents that have been submitted to their respective workflow. This includes completing paperwork, reviews, interviews, and interacting with the Social Security office.

SKILLS, ATTRIBUTES AND EDUCATIONAL REQUIREMENTS: 

Must have a minimum of four years of any combination of college level education and/or full-time employment experience in serving people with disabilities.  Preferred 1-2 years experience as a program manager or in a financial discipline, requiring customer service.

Computer proficiency in MS Office, with advanced skills in Excel is required.

Possess excellent communication skills both verbal and written.  Must be able to prioritize and work with competing and changing priorities.  Exhibit the ability to collaborate with management and staff to assist in achieving corporate goals.

Attention to detail, ability to work independently, can establish priorities and a course of action for handling multiple activities.

Have flexibility in performing tasks (i.e. other tasks interruptions, telephone, etc.)  Maintain stability under pressure or opposition.  Sets high personal standards of performance.  Not satisfied with average performance.

Comfortable talking on the phone and resolving problems real-time with employees.

Work is performed in an office setting.  Overtime required occasionally.  A high degree of eye and hand usage with computer monitor and keyboard occurs.  Ability to do occasional lifting of approximately 25 lbs.

INTER-RELATIONSHIPS:

Contact with all levels of personnel within company and with individuals served and vendors.  Communicate with various levels of state employees and be able to represent the company professionally within team meetings. Communicate with Bios staff of all levels to ensure deadlines are being met and items being submitted completely.

This job description is not a contract for employment.  It can be revised or eliminated at any time without notice.

You can apply online at www.bioscorp.com or contact us at 918-227-8390 Ext.2138

Job Snapshot

  • Employee Type: Full-Time
  • Location: Sapulpa, OK
  • Job Type: Management
  • Experience: Not Specified
  • Date Posted: 5/1/2019

About Us

Better careers and a better lives start with Bios! Are you looking for a career where you can be passionate about what you do, enjoy your working environment, and build positive relationships? Then, don’t miss out on one of our many exciting career opportunities!

At Bios, we are committed to empowering our employees and clients to reach their dreams. Family owned and operated, we help people with developmental disabilities live the best life possible. Now, you can too! No previous training required! We have room for all experience and education levels. Whether you’re interested in working directly with clients in day to day tasks or are skilled in managing and building a cohesive team, or experienced in directing operations, we can use your skills and help you grow your career.

We offer:

  • Meaningful work
  • Full-time & part-time positions
  • Paid training
  • Professional development/growth
  • Flexible schedules
  • Mileage reimbursement
  • Great benefits package includes paid vacation, medical insurance, 401K, tuition reimbursement
  • Good standing bonuses
  • Referral bonuses

Are you ready to make a difference? Join the Bios Talent Network today and check out our current opportunities!

What is a Talent Network?

Talent Networks enhance your job search and application process. Whether you choose to apply or just leave your information, we look forward to staying connected with you.

Why Join?

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