Administrator
at Geologics Corporation

Date Posted: 6/8/2019

Job Description

Opportunity:  Administrator / DOD-Aerospace  / Scottsdale AZ (Immediate need…)
 
Due to the nature of work performed within our facilities, U.S. citizenship is required.
 
Applicants selected may be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information. Due to the nature of work performed within our facilities, U.S. citizenship is required.
 
Education:
High School Diploma or the equivalent is required. In addition, Related Vocational Training plus a minimum of 2 years administrative or business experience is required
 
The selected candidate must be able to obtain a SECRET clearance within a reasonable amount of time from date of hire.  Applicants selected will be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information. Due to the nature of work performed within our facilities, U.S. citizenship is required.
  
REPRESENTATIVE DUTIES AND TASKS:
This position is responsible for providing general administrative support to Managers and their staff of at least 40-45 employees. The Administrator will manage their calendars, meeting and travel schedule and associated arrangements, expense and time reporting, and other responsibilities to relieve the Managers and their staff of administrative details and allow them to concentrate on other business activities. The Administrator is expected to demonstrate poise, initiative, trustworthiness, timeliness, precision, and adherence to confidentiality at all times.
 
  • Assists the Managers and their staff's calendar and meeting schedules in Microsoft Outlook, to include internal and external meetings with clients and staff
  • Manages frequently-changing schedules and appointments as well as coordination of projects and tasks
  • Prepares meeting agendas and compiles materials for use in meetings, discussions, and presentations
  • Monitors external/internal communications, and addresses communications in an expeditious manner, bringing critical issues to the Manager's attention
  • Schedules and ensures full support for meetings, coordinates video teleconferences, conference calls, meetings to include reserving rooms, preparing for the event, and coordinating with on-site facilities and information technology experts
  • Plans local, domestic, and international travel arrangements maintaining awareness of any security processes for international travel
  • Prepares expense reports for travel reimbursements to ensure timely filing
  • Discretely accepts and screens calls, connects callers with appropriate staff, and follows up as needed
  • Greets internal and external customers
  • Obtains data from various sources, analyzes data and information, and prepares reports as needed
  • Enters, formats, and proofreads inputs into Excel Spreadsheets, PowerPoint and Word documents
  • Builds collaborative relationships, internally and externally
  • Communicates professionally and effectively with employees and customers
  • Collaborates with others to improve processes and procedures
  • Maintains strict confidentiality in all matters


Job Snapshot

  • Employee Type: Full-Time
  • Location: Scottsdale, AZ
  • Job Type: Management
  • Experience: Not Specified
  • Date Posted: 6/8/2019

About Us

GeoLogics is a high-technology and technical services company with over 25 years of successful participation in development and experimental programs for aerospace and defense contractors, government agencies, and research laboratories. GeoLogics specializes in creating mission critical solutions and provides technical support in the areas of R&D, engineering, communications, software, and systems development.

We are constantly searching for exceptional talent to fill a variety of job opportunities nationwide. GeoLogics has received numerous awards for technical excellence and performance. Find out today how we can provide superior career opportunities to meet your highest expectations.

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