Senior Admin
at Geologics Corporation

Date Posted: 4/20/2019

Job Description

Opportunity:  Senior Admin / DOD-Aerospace / Scottsdale AZ (Immediate need…)
Due to the nature of work performed within our facilities, U.S. citizenship is required.
Applicants selected may be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information. Due to the nature of work performed within our facilities, U.S. citizenship is required.
Key Responsibilities:
  • Consistently works on complex assignments requiring independent action and a high degree of initiative to resolve issues
  • Prioritizes and coordinates the team and their staff’s calendars and meeting schedules in Microsoft Outlook, to include internal and external meetings with clients and staff
  • Manages frequently-changing schedules and appointments as well as coordination of projects and tasks Prepares meeting agendas and compiles materials for use in meetings, discussions, and presentations
  • Monitors external/internal communications, and addresses communications in an expeditious manner, bringing critical issues to the team's attention
  • Drafts, proofreads, and finalizes written correspondence ensuring accuracy
  • Schedules and ensures full support for meetings, coordinates video teleconferences, conference calls, meetings to include reserving rooms, preparing for events, coordinating with on-site facilities and information technology experts, and facilitating events as needed
  • Organizes local, domestic, and international travel arrangements maintaining awareness of any security processes for international travel
  • Prepares expense reports for travel reimbursements to ensure timely filing
  • Discretely accepts and screens calls, connects callers with appropriate staff, and follows up as needed
  • Greets internal and external customers; handles inquires and refers more complex inquiries to appropriate offices
  • Obtains data from various sources, analyzes data and information, and prepares reports as needed
  • Enters, formats, and proofreads inputs into Excel Spreadsheets, PowerPoint and Word documents
  • Fosters an environment of trust and teamwork: builds collaborative relationships, internally and externally
  • Communicates professionally and effectively with employees and customers
  • Works on multiple projects in a fast-paced environment dealing with confidential/sensitive information
  • Collaborates with others to improve processes and procedures
  • Maintains strict confidentiality in all matters
Additional Responsibilities:
 Must be proficient in MS Office and have working knowledge of travel and travel reports.
  • Strong understanding of the general and technical aspects of the job and the company
  • Ability to work both independently and as a team member
  • Strong organization and time management skills, attention to detail, and ability to multi-task high priorities
  • Ability to demonstrate professional written and oral communications
  • Good interpersonal skills and a professional demeanor in interacting with a wide variety of people
  • Works effectively with a geographically dispersed and frequently virtual team
  • Effectively and efficiently works within time constraints and adjusts to changing circumstances
  • Self-starter who can work independently, with or without established procedures
  • Develops procedures to ensure consistent work performance
  • Applies discretion when dealing with sensitive information/situations
  • Must be proficient with Microsoft Office, to include Outlook, Word, Excel, and PowerPoint
  • Proficient with SharePoint or willing to learn application to improve business area’s portal
  • Should demonstrate strong attention to detail and a penchant for accuracy
  • Must have strong writing and editing skills, vocabulary and grammar
  • Should have experience in managing information and tasks easily
  • Must have current information technology skills and experience
  • Contact with internal and external co-workers, managers, directors, and executives, executive staff, employees, and administrative staff; external customers
High School Diploma or the equivalent is required. In addition, Related Vocational Training plus a minimum of 5 years administrative or business experience, or a minimum 8 years of administrative or business experience
Stephen Stryker

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Job Snapshot

About Us

GeoLogics is a high-technology and technical services company with over 25 years of successful participation in development and experimental programs for aerospace and defense contractors, government agencies, and research laboratories. GeoLogics specializes in creating mission critical solutions and provides technical support in the areas of R&D, engineering, communications, software, and systems development.

We are constantly searching for exceptional talent to fill a variety of job opportunities nationwide. GeoLogics has received numerous awards for technical excellence and performance. Find out today how we can provide superior career opportunities to meet your highest expectations.

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