Licensing Coordinator
at Drayer Physical Therapy Institute, LLC

Date Posted: 2/10/2019

Job Description

Title:  Licensing Coordinator                                                                                                                                                      


 Position Summary:

The Licensing Coordinator is responsible for monitoring and ensuring that all clinical licensed employees are working with a valid state license, free of sanctions and criminal offense related to healthcare and are credentialed under their correct legal name.  This position works closely with Human Resources, Credentialing and Clinical Services to ensure that licensed employees are compliant in all areas with regard to licensing.  This position is also responsible for the auditing of employee files in conjunction with Clinical Services requirements and reporting.

Qualifications and Education:

  1. A high school diploma or equivalency is required.
  2. Bachelor’s Degree preferred, but not required.
  3. Experience in clinical setting preferred, but not required.

Essential Functions:

  1. Treats staff members according to the Mission Statement.
  2. Establish internal and external relationships of mutual trust and respect.
  3. Ability to interpret and comprehend state practice acts and other authorities.
  4. Develop and maintain detailed documentation on specific licensing procedures.
  5. Enter and maintain all licenses in ADP and ensure associates maintain a valid non-sanctioned license.
  6. Upload copies of active licenses into personnel files.
  7. Maintain state discipline expiration calendar.
  8. Send notifications to license holders of upcoming expirations with instructions of submitting copies of new license back to Licensing Coordinator to ensure compliance.
  9. Follow-up with license holders who fail to submit the required updated licensing documentation.
  10. Verify renewed licenses, update ADP and notify Regional HR Manager/ Chief Compliance Officer.
  11. Conduct annual audit between ADP information and E-Files to ensure all licensing is current.
  12. Assist licensed employees with name changes, address changes and transfer to new state to ensure that all licenses are changed correctly and within appropriate timeframe.
  13. Coordinate with credentialing to ensure clinician is credentialed with correct name.
  14. Coordinate with IT once clinician is credentialed with Medicare to have their name changed in Raintree.
  15. Process Annual License Verifications to ensure all clinicians are free from sanctions and have active licenses.
  16. Coordinate with Clinical Services and conduct Quality Assurance audit a minimum of 1x/clinic/year of Clinical Services required documents. Report findings to Manager of Licensing and Clinical Services.
  17. Perform other duties as assigned.

Desired Attributes:

  1. Possess a strong work ethic and team player attitude.
  2. Ability to work independently and recognizes that all efforts are for the benefit of the team.
  3. Strong decision and problem solving skills, interpersonal and communication skills, both verbally and in writing, with the ability to interface successfully with various individuals internally and externally.
  4. Accommodates to changing situations with ease.
  5. Is mature and appreciates differences in others.
  6. Understands that trust and honest communication are essential for creating and maintaining a positive work environment.
  7. The ability to handle multiple tasks simultaneously and see them through to their completion.
  8. Excellent organizational skills and prioritization skills to work efficiently to meet deadlines.
  9. Related experience and demonstrated knowledge of software packages such as Microsoft Word, Excel and Outlook.
  10. Projects self in a neat, professional and courteous manner.

Programs and Equipment:

Frequently uses a computer, phone and copy/fax machine.  Frequently uses Microsoft Office applications and Raintree System.

Material Handling:

Occasionally lifting from floor to waist 11-20lbs; rarely lifting 0-10lbs from waist to shoulder; occasionally carrying, pushing, and pulling 11-20lbs.

Positional Tolerance:

The worker is subject to inside environmental conditions.  Frequently sits, occasionally stands and walks.  Frequently reaching forward; occasional forward bending and stooping; rarely squatting, crouching, kneeling, climbing stairs or ladders. 

This position frequently performs fine motor skills, occasionally reaches above shoulder height, twists at the hips, and occasionally performs pinching activity. 

Constantly requires hearing and talking.

Constantly requires near acuity, and occasionally requires far acuity, depth perception, adjustment of eye to sharp focus and color vision.

Job Snapshot

  • Employee Type: Full-Time
  • Location: Hummelstown, PA
  • Job Type: Other
  • Experience: Not Specified
  • Date Posted: 2/10/2019

About Us

Drayer Physical Therapy Institute ®, LLC (DPTI) is a Hummelstown, Pennsylvania based company and a leading owner and operator of outpatient physical therapy clinics in the United States. Founded in 2002 with a single center in Bel Air, Maryland, DPTI quickly grew to deliver physical therapy services through an expanding network of over 130 clinics in sixteen states.

We are a company that prides ourselves on providing high-quality patient centered care, and positive work environments for our staff. We also feel a responsibility to give back to the communities around us.

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