Administrative Assistant - Surgery (Vascular)
at The GW Medical Faculty Associates

Date Posted: 2/2/2020

Job Description

Position Summary
To perform a variety of secretarial/administrative duties for a physician(s) through extensive patient contact.

Essential Duties and Responsibilities include the following. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  Other duties may be assigned.

  • Make patient appointments
  • Gather information from referring physician(s)
  • Get films printed and pick them up
  • Arrange and coordinate all preoperative appointments
  • Contact primary care physician and request necessary referrals for testing
  • Gather all results from preoperative appointments before surgery
  • Fax information to PASS unit
  • Schedule patients’ surgery
  • Pre-certify all surgical procedures
  • Send surgical orders to the PASS unit
  • Run physician(s) patient days
  • Gather all path reports and operative reports for post-op visits
  • Prepare charts and bills
  • Arrange transfer of patients from other hospitals (call admissions for bed, pre-certify, coordinate with other hospital)
  • Mail out all clinical correspondence for physician(s)
  • Other miscellaneous duties (medical records requests, etc.)

  • Gather demographics on patients for billing (if done at other hospital)
  • Find all diagnosis codes for all surgical and office bills
  • Verify that all surgeries have been billed
  • Keep list of all surgical procedures and ICU billing performed by physician(s)
  • File all patient information

  • Complete applications for physician(s) to get privileges to other hospitals
  • Keep track of all medical licensure and expiration dates
  • Sort and open mail

The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

High school graduate or equivalent combination of training and experience is necessary; knowledge of medical terminology. 
3 years of secretarial experience in a healthcare environment. Experience working with patient records, billing and scheduling in a clinical setting is needed for this position.  Typing skill of 50-60WPM is necessary.

Ability to input data into the computer, and analyze data as requested. Must be able to communicate providing verbal feedback in a professional manner. Must be able to follow instructions. Must be mentally adaptable and flexible in dealing with a variety of people.  Must be able to deal with a variety of emotions and frustrations.  Emotional stability and personal maturity are important attributes in this position.  Must be able to handle conflict.

Supervision Received
Supervision is received from department manager.

Supervision Exercised

Job Snapshot

About Us

Welcome to The GW Medical Faculty Associates

We are the largest multi-specialty physician practice in the Washington, DC area. When you choose to work for us, you choose to help improve people's health care experience on a daily basis. We seek qualified professionals, from all backgrounds and disciplines, to join our family of physicians and staff. Come join our exciting team as we reshape trends through our innovations and commitment to providing excellent healthcare.

The GW Medical Faculty Associates is an equal opportunity employer who recognizes the value of diversity. Applicants are considered for applicable positions without regards to race, color, religion, sex, sexual orientation, gender identity, national origin, marital or veteran status, disability, or any other category protected under federal, state, or local law.

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