Medical Office Assistant - Fertility & IVF
at The GW Medical Faculty Associates

Date Posted: 10/9/2019

Job Description

Position Summary
Provides administrative support and clinical assistance for Physicians, Nurse Practitioners and patients.

Essential Duties and Responsibilities
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned.
  1. Schedules patient appointments, tests and procedures using a computerized scheduling system; prepares appointment notices; provides patient instructions verbally or in writing in order for patient to prepare for appointment.
  2. Obtains, document and verifies patient demographic, financial and insurance information using a computerized scheduling system.
  3. Performs pre-registration activities to gather demographic information; determines medical insurance coverage; identifies patients with delinquent accounts; confirms appointments; and registers patients into a computerized system.
  4. Performs patient appointment maintenance activities, as necessary, to assure patient appointment history is accurate.
  5. Collects payment due at time of appointment as well as payments for unpaid balances; prepares receipts for all monies collected; provides copies for reception area, billing office and the patient.
  6. Receives callers and takes messages as necessary.
  7. Arranges, coordinates and schedules procedures and surgeries, including pre-operative testing, pre surgical and post-operative appointments, obtains insurance pre-certifications and authorizations
  8. Other miscellaneous administrative duties

Touchworks/IDX/Touch Chart
  1. Manage Call In/Rejected Rx task list
  2. Reschedule bumped appointments
  3. Scan information into charts and print information from electronic records when needed
  4. Prioritize and complete all tasks with documentation if necessary reassign appropriately
  5. Task or fax procedural reports, labs & reports to referring physicians
  6. Check task list and process messages if necessary (Follow My Health etc.)

Essential Clinical Duties and Responsibilities:

  • Escort
Responsible for clinic patient flow, informing physicians of patients’ arrival and room assignment
  • Rooming patients
Accompanies and/or assists patients to the exam room in a professional manner
Obtains patient vital signs, to include height, weight, blood pressure, temperature, pulse and respiration. Pulse oximetry if needed. 
  • Vital Signs
Able to perform using manual equipment and Welch Allen spot vital sign machine and import results to electronic medical record in a timely fashion
  • Assist physicians during examinations and procedures
This includes setting up the exam room and preparing the patient
  • May be required to take patient medical history if applicable per department
  • May perform a variety of testing, diagnostic, and screening procedures
  • Assists in explaining test procedures to patients
  • Current in basic CPR/AED
  • Medications
Ability to calculate dosages (may be required to demonstrate via passing yearly written medication exam)
Administer medications (oral, intramuscular, subcutaneous, intradermal, inhalation, rectal, topical) using proper technique – this duty can only be performed after the MA has demonstrated competency to clinic RN yearly, if applicable per department.
  • Communicates laboratory and test results to physicians and/or nurses
  • May assist with other support activities, to include packaging and sterilizing equipment and supplies.
  • Maintains patient areas clean and safe
  • Maintains and improves knowledge and expertise through continuous training
Passes yearly Competency Based Objectives (CBO), if required by department.
  • Must pass all tests in a maximum of two attempts, if required by department.
  • Knowledge and performance of sterile techniques required.
  • Performs other duties as assigned
The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

High school graduation or an equivalent combination of education, training and experience is necessary.
Certification as a Medical Assistant, plus six months of general patient care experience is necessary.                             
Three years of administrative experience in a fast-paced healthcare setting. Experience working with patient records, billing and scheduling in a clinical setting is needed for this position. Typing skill of 30 WPM is necessary. Two years of customer service experience in a patient care environment, to include six months experience in patient scheduling, is preferred. Experience utilizing a computerized patient scheduling system or computer terminals is necessary. Familiarity with medical insurance and medical terminology is preferred along with referral and prescription intake experience. Knowledge of IDX patient scheduling/ registration systems is preferred. Bi-lingual preferred.
Must have excellent verbal and written communication skills. Must be able to communicate providing
verbal feedback in a professional manner. Must be able to follow and understand instructions, and react
favorably in all work situations. Must have strong interpersonal skills and be mentally adaptable and
flexible in dealing with a variety of people at various levels within and outside the Medical
Faculty Associates (MFA).  Must be able to do math calculations and input data into the computer.
Supervision Received
Close supervision is received on a daily basis from the Office Manager.

Supervision Exercised

Job Snapshot

About Us

Welcome to The GW Medical Faculty Associates

We are the largest multi-specialty physician practice in the Washington, DC area. When you choose to work for us, you choose to help improve people's health care experience on a daily basis. We seek qualified professionals, from all backgrounds and disciplines, to join our family of physicians and staff. Come join our exciting team as we reshape trends through our innovations and commitment to providing excellent healthcare.

The GW Medical Faculty Associates is an equal opportunity employer who recognizes the value of diversity. Applicants are considered for applicable positions without regards to race, color, religion, sex, sexual orientation, gender identity, national origin, marital or veteran status, disability, or any other category protected under federal, state, or local law.

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