Assistant Controller
at Heartland Alliance

Date Posted: 11/23/2019

Job Description

Job Title:            Assistant Controller

Summary:  This position is responsible for helping to maintain the financial health of the Organization as directed by the Controller.  This includes, but is not limited to, the handling of daily transactions, month-end closing tasks, year-end audit tasks, outside agency audit tasks, and other job-related duties as assigned.  This position also is responsible for helping to create or change, implement, and enforce accounting policies and procedures as required to maintain the financial health of the Organization.  This should be accomplished by having a thorough understand of Generally Accepted Accounting Principals (GAAP).

Essential Duties and Responsibilities:

  • Support and manage all General Ledger activity with clear understanding of revenue drivers and costs (Payer mix, encounters, vacancies, etc.)

  • Work closely with team of Accountants to evaluate financial data and company’s margins. Flag anomalies and key variances for Controller

  • Review costs accruals to ensure capture during close and reduction of unrecorded liabilities

  • Assists in the production of monthly financial packet and related operating statements, balance sheets; and in explaining variances with these financial documents

  • Completes detailed margin analysis and budget to actual evaluations

  • Performs, monitors, and delegates duties related to the daily close, month-end close, year-end close

  • Leads accounting and allocation of any Shared Services GL impact across the company such as: Insurance, Communication, Rent, Billing Department Fees, Administrative Shared Services cost, depreciation etc.

  • Complete bank account and all Balance Sheet reconciliations, cash draw downs, and vouchering as applicable

  • Point person for Annual Single and Financial Audits as well as liaison for 990 completion

  • Complete Annual Medicare and Medicaid Cost reports;as well as assigned grant reports

  • Complete UDS financial tables

  • Assists with the preparation of other financial documents and analyses.

  • Demonstrates a thorough understanding of contractual obligations and other pertinent matters as set forth in the business transactions of the Organization

  • Manages cash, monitors cash flow, and maintains the cash reserve

  • Maintains clear and concise work papers with special attention to accuracy and presentation

  • Performs other job-related duties as assigned.

Qualifications:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Education and/or Experience:Bachelor’s degree (B.A.) from a four-year college or university, or six years of related experience or training; or an equivalent combination of education and experience.  Minimum of four years supervisory experience.

  • Computer Skills:Ability or willingness to acquire knowledge of Blackbaud products Financial Edge and Raisers Edge; Microsoft Office; Internet Explorer; Hedge; Concur; and other shared software

  • Certificates, Licenses, Registrations:Recognition as a Certified Public Accountant (CPA) is a highly desirable qualification

  • Language Skills:Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from employees, regulatory agencies, or members of the business and financial communities. Ability to effectively present information to top management, public groups, and Board of Directors.

  • Mathematical Skills:Ability to work with mathematical concepts such as probability and statistical inference. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

  • Reasoning Ability:Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

Physical Demands:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • While performing the duties of this job, the employee is regularly required to sit and talk or hear.

  • The employee is frequently required to use hands to finger, handle, or feel and reach with hands and arms.

  • The employee is occasionally required to stand and walk.

  • The employee must occasionally lift and/or move up to 25 pounds.

  • Specific vision abilities required by this job include close vision and ability to adjust focus.

Work Environment:  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • The noise level in the work environment is usually moderate.

Heartland Alliance makes all hiring and employment decisions, and operates all programs, services, and functions without regard to race, receipt of an order of protection, creed, color, age, gender, gender identity, marital or parental status, religion, ancestry, national origin, amnesty, physical or mental disability, protected veterans status, genetic information, sexual orientation, immigrant status, political affiliation or belief, use of FMLA, VESSA, military, and family military rights, ex-offender status (depending on the offense and position to be filled), unfavorable military discharge, membership in an organization whose primary purpose is the protection of civil rights or improvement of living conditions and human relations, height, weight, or HIV infection, in accord with the organization's AIDS Policy Statement of September 1987.

Job Snapshot

  • Employee Type: Full-Time
  • Location: Chicago, IL
  • Job Type: Executive
  • Experience: Not Specified
  • Date Posted: 11/23/2019

About Us

It’s more than a job, it’s a purpose.


Heartland Alliance—the leading anti-poverty organization in the Midwest— believes that all of us deserve the opportunity to improve our lives. Each year, we help ensure this opportunity for nearly one million people around the world who are homeless, living in poverty, or seeking safety. Our multicultural staff are passionate about our mission and make Heartland Alliance a dynamic and exciting place to develop your career.


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