Associate Director of Accounting
at Heartland Alliance

Date Posted: 11/15/2019

Job Description

Associate Director of Accounting 

Summary: This position is responsible for helping to manage the financial health of the Organization as directed by the Controller. Individual accountabilities and work volume will be established through the development of annual Success Objectives, within the framework outlined below. The Associate Director of Accounting will be assigned to manage the accounting for Heartland Alliance.

Essential Duties and Responsibilities:

This position is responsible for helping to maintain the financial health of the Organization as directed by the Controller.  This includes, but is not limited to, the handling of daily transactions, month-end closing tasks, year-end audit tasks, outside agency audit tasks, and other job-related duties as assigned.  This position also is responsible for helping to create or change, implement, and enforce accounting policies and procedures as required to maintain the financial health of the Organization.  This should be accomplished by having a thorough understand of Generally Accepted Accounting Principals (GAAP). 

  • Monitors and maintains the General Ledger (GL) and the Cash Receipts Journal (CRJ), Accounts Receivable Journal (ARJ), Accounts Payable Journal (APJ), and Cash Disbursement Journal (CDJ).
  • Performs, monitors, and manages accounting duties related to the daily close, month-end close, year-end close, and outside agency audit tasks involving the GL, CRJ, ARJ, APJ, and CDJ.
  • Establishes and collaborates with program staff regarding budget development and cost centers for individual program funding sources.
  • Writes and codes journal entries, balance sheet reconciliations, general ledger account analyses, cash draw downs, and vouchering.
  • Assists in the production of contract operating statements, operating statements, balance sheets; and in identifying, understanding and explaining variances with these financial documents.
  • Assists with the preparation of other financial documents and analyses.
  • Demonstrates a thorough understanding of contractual obligations and other pertinent matters as set forth in the business transactions of the Organizations.
  • Provides management with timely reviews of the financial status and progress in its various programs and activities.
  • Collaborates with the Program and Division Leadership to effectively support accounting operations, variance reconciliation and correction and controls management.
  • Prepares reports which summarize and forecast company business activity and financial position in areas of income, expenses, and earnings based on past, present, and expected operations.
  • Demonstrates industry knowledge of the programs supported.
  • Stays current on emerging industry issues and best practices by participating in related professional society organizations.
  • Attends and represents the program at internal and external meetings.  Analyzes and evaluates business plans related to the development of new business outside of contract award and/or grant funding models. 
  • Is responsible for building and maintaining a collaborative working relationship with program staff in all financial aspects related to daily accounting duties and cost center management
  • Performs other job-related duties as assigned.

Qualifications:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Education and/or Experience:  Bachelor’s degree and four years of accounting experience is required.  Credit toward years of experience may be given if higher degree obtained. Knowledge of Medicaid, Medicare, and commercial insurance billing preferred.  Nonprofit accounting, cost accounting and/or previous health care accounting experience preferred. 
  • Certificates, Licenses, Registrations:  Recognition as a Certified Public Accountant (CPA) is a highly desirable qualification.
  • Language and Communication Skills:  Ability to read, analyze, and interpret GAAP principles, technical accounting information, financial reports, and legal documents. Ability to respond to inquiries or complaints from employees, regulatory agencies, or members of the business and financial communities and effectively communicate accounting information to internal partners. Ability to effectively present information to top management, public groups, and Board of Directors.
  • Mathematical Skills:  Ability to work with mathematical concepts such as probability and statistical inference. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
  • Technical and Teamwork Ability:  A thorough understanding of Generally Accepted Accounting Principals (GAAP) required.  Ability to multitask and prioritize.  Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. Ability to proactively seek out information, identify issues and solutions and work collaboratively towards resolution.
  • Computer Skills:  To perform this job successfully, an intermediate level of pr oficiency of  the Microsoft Office suite especially excel and access is required; past experience working with a non-profit accounting software platform such as project management software.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • • While performing the duties of this job, the employee is regularly required to talk and hear. 
  • • The employee is frequently required to use hands to key, handle, or feel and reach with hands and arms. 
  • • The employee is regularly required to sit, stand and walk. 
  • • The employee must occasionally lift and/or move up to 10 pounds.
  • • Specific vision abilities required by this job include close vision and ability to adjust focus.

Work Environment:  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The noise in the work environment is moderate

Heartland Alliance makes all hiring and employment decisions, and operates all programs, services, and funct ions without regard to race, receipt of an order of protection, cre ed, color, age, gender, gender identity, marital or parental status, religion, ancestry, national origin, amnesty, physical or mental disability, protected veterans status, genetic information, sexual orientation, immigrant status, political affiliation or belief, use of FMLA, VESSA, military, and family military rights, e x-offender status (depending on the offense and position to be filled), unfavorable military discharge, membership in an organization whose primary purpose is the protection of civil rights or improvement of living conditions and human relations, height, weight, or HIV infection, in accord with the organization's AIDS Policy Statement of September 1987.

Job Snapshot

  • Employee Type: Full-Time
  • Location: Chicago, IL
  • Job Type: Accounting
  • Experience: Not Specified
  • Date Posted: 11/15/2019

About Us

It’s more than a job, it’s a purpose.

Heartland Alliance—the leading anti-poverty organization in the Midwest— believes that all of us deserve the opportunity to improve our lives. Each year, we help ensure this opportunity for nearly one million people around the world who are homeless, living in poverty, or seeking safety. Our multicultural staff are passionate about our mission and make Heartland Alliance a dynamic and exciting place to develop your career.

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