Associate Director of Resource Development
at Heartland Alliance

Date Posted: 8/14/2019

Job Description

Summary: The Associate Director of Resource Development develops the National Immigrant Justice Center’s (NIJC) strategic and annual fundraising plans; maximizes contributions from public and private prospects through grant writing, appeals, special events and other campaigns; and identifies individual donors and new institutional support, including private foundations and governmental donors.  The Associate Director oversees grant development and gift stewardship. Fundraising targets will be developed jointly with the Executive Director and the successful candidate.  The Associate Director will be responsible for helping move NIJC from an $8 million organization to a $10 million annual budget.  The Associate Director will be responsible for NIJC’s Annual Human Rights Awards luncheon with a fundraising target of $1.5 million or more annually ($1.2 million raised in FY18).  This position collaborates closely with the Executive Director, Leadership Council and senior management. Individual accountabilities and work volume will be established through the development of annual Success Objectives, within the framework outlined below.

Essential Duties and Responsibilities:

Grants and Fundraising

  • Defines resource development strategy in collaboration with the Executive Director to maximize private and public contributions and to diversify NIJC’s donor base.

  • Responsible for developing and maintaining organizational relationships with individual and institutional donors.

  • Oversees grants management process including but not limited to researching donor prospects, writing letters of inquiry and grant proposals, compiling statistics and supplemental information, maintaining records related to project activities and producing progress reports.

  • Manages database to track grant submissions, donors, contributions and prospects; generates reports to inform NIJC’s fundraising strategy.

  • Coordinates planning and execution of NIJC’s annual Human Rights Awards luncheon for 1200 people. Prepares sponsorship and other materials to support solicitations, selects awardees and increases attendance.

  • Prepares year-end giving and other direct mail solicitations; works with support staff to maintain donor records and accurate data entry; and cultivates and maintains relationships with individual donors.

  • Assists in the messaging and development of print and digital promotional materials, website content, and special publications.

Budgeting

  • Contributes to the development of NIJC’s annual budget in collaboration with the Executive Director and the Chief Operating Officer. Works with finance to produce grant and contract budgets.  

  • Ensures that all donors receive appropriate acknowledgement for their gifts.

  • Assists the Executive Director in developing and implementing a donor engagement strategy.

  • In collaboration with finance staff, produces revenue projections and other financial reports.

Supervision

  • Prepares performance evaluations for assigned staff inclusive of duties and responsibilities in relation to work quantity and quality.

  • Manages hiring, discipline, promotion, and other relevant employment transactions, within defined parameters.

Competencies

  • Project Management – Develops project plans and realistic action plans based on data-driven analysis; Creates project budgets; Communicates changes and progress to stakeholders; Completes projects on time and budget; Manages project team activities through timetables, metrics reporting, and visual presentation.

  • Relationship Management – Communicates purposes, goals, timelines, and strategies clearly; Establishes action plans for constituent interactions; Manages multiple stakeholders with varying agendas with respect.

  • Written Communication – Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; able to read and interpret written information.

  • Problem Solving – Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem-solving situations; Uses reason even when dealing with emotional topics.

  • Planning/Organizing – Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.

  • Adaptability – Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events; Able to multi-task and lead in a fast-paced environment.

  • Dependability – Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with alternative plan; god sense of humor.

Qualifications: To perform this job successfully, an individual must be a self-starter and be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Education and/or Experience: Bachelor’s degree and five years of relevant experience required. Master’s degree preferred. Experience in development, including familiarity with online fundraising and communications tools preferred. A proven track-record in successful revenue growth in the non-profit sector.

  • Broad Understanding of Philanthropic Community: The successful candidate has a broad understanding of the non-profit, human rights philanthropic communities, locally, nationally and internationally. The ideal candidate has significant fundraising experience (with an emphasis on major gifts, corporate partnerships, and campaigns), and relationships with both local and national foundations, including those that support human and immigrant rights.

  • Language Skills: Proficiency in Microsoft Office, Internet Explorer, Outlook/Exchange; Windows operating systems; Raiser's Edge; and other software routinely used by Heartland Alliance.

  • Other Skills: Commitment to NIJC’s mission advocating for access to justice and human rights protections for all, particularly for immigrants and refugees.

Physical Demands: The physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • While performing the duties of this job, the employee is regularly required to talk and hear.

  • The employee is regularly required to sit, stand and walk.

  • The employee is regularly required to use hands to key, handle, or feel and reach with hands and arms.

  • The employee must occasionally lift and/or move up to 10 pounds.

  • Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • The noise in the work environment is moderate.

Heartland Alliance makes all hiring and employment decisions without regard to race, creed, color, age, gender, gender identity, marital or parental status, religion, ancestry, national origin, physical or mental disability, sexual orientation, sexual identity, immigrant status, political affiliation or belief, ex-offender status (depending on the offense and position to be filled), unfavorable military discharge, membership in an organization whose primary purpose is the protection of civil rights or improvement of living conditions and human relations, height, weight, or HIV infection, in accord with the Organization’s AIDS Policy Statement of September, 1987. Individuals with disabilities requiring accommodation should contact the Employee Services Office at (312) 660-1431.

Job Snapshot

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