Financial Accountability Services (FAS) Intern
at Heartland Alliance

Date Posted: 11/20/2019

Job Description

Heartland Alliance, one of the world’s leading anti-poverty organizations, works in communities in the U.S. and abroad to serve those who are homeless, living in poverty, or seeking safety. It provides a comprehensive array of services in the areas of health, housing, jobs and justice – and leads state and national policy efforts, which target lasting change for individuals and society.

Financial Accountability Services (FAS) Intern

Summary: The Financial Accountability Services (FAS) Intern will assist the team and learn various processes involving Accounts Receivable, Accounts Payable, the general ledger and financial reporting. The FAS Intern will also learn the process of supporting and analyzing the intercompany accounting, payroll, donations and pledges under guidance and learn about Heartland Alliance’s (HA) programs to achieve better understanding of HA’s mission and vision.

Essential Learning duties and opportunities:

Accounting support, analysis and reconciliation

  • Support the billing function by learning various contracts with funders and how to review and/or prepare vouchers for reimbursement.
  • Assist in the creation of invoices for customer, distribution and payment follow-up.
  • Assist in voucher preparation for funders and obtaining supporting documentation.
  • Research, analyze, and document errors in previously issued vouchers.
  • Prepare and review weekly spreadsheets for Representative Payee check run and submit to AP.
  • Assist with data entry and scanning of checks.
  • Generate monthly financial reports and analyze for discrepancies.
  • Assist in the preparation and upload of journal entries to our accounting software.
  • Review organization’s intercompany accounting relationships to verify and ensure accuracy of related journal entries.
  • Assist with reconciliation of the organization’s payroll reports from a third party provider and preparation of appropriate accounting transactions, including all payroll related line items.
  • Analysis of bank activity to ensure accuracy of transactions and performing electronic bank reconciliations for multiple accounts including operating, payroll, investments and benefits.
  • Reconciliation of international bank accounts including calculation and record of foreign exchange gain/loss.
  • Assist with annual financial audit and budgets (preparation or review of work papers).
  • Other projects as assigned
  • Other learning opportunities as they arise

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience: Must be an undergraduate student who is in at least the final year of fulfilling requirements for Bachelor’s degree in Accountancy or Finance or enrolled while pursuing a graduate degree in Accountancy or Finance.

Other Skills and Qualifications: Must have proficient Microsoft Excel skills and problem solving skills.

Mathematical Skills: Ability to perform advanced calculations and apply mathematical concepts and accounting principles to routine and advanced financial situations.

Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Language Skills: Excellent oral and written communication skills required. Strong interpersonal skills required.

Computer Skills: Proficiency in Microsoft Office, Internet Explorer, Outlook/Exchange; Windows operating systems.  

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • While performing the duties of this job, the employee is regularly required to talk or hear.
  • While performing the duties of this job, the employee is frequently required to sit; use hands to handle or feel and reach with hands and arms.
  • While performing the duties of this job, the employee is occasionally required to stand; walk; climb or balance and stoop, kneel, crouch, or crawl.
  • The employee must occasionally lift and/or move up to 10 pounds.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • The noise level in the work environment is usually moderate.
  • The employee may be required to remain on Organization premises during breaks and/or meal periods and may be required to stay on Organization premises until their replacement arrives.

Heartland Alliance makes all hiring and employment decisions, and operates all programs, services, and functions without regard to race, receipt of an order of protection, creed, color, age, gender, gender identity, marital or parental status, religion, ancestry, national origin, amnesty, physical or mental disability, protected veterans status, genetic information, sexual orientation, immigrant status, political affiliation or belief, use of FMLA, VESSA, military, and family military rights, ex-offender status (depending on the offense and position to be filled), unfavorable military discharge, membership in an organization whose primary purpose is the protection of civil rights or improvement of living conditions and human relations, height, weight, or HIV infection, in accordance with the organization's AIDS Policy Statement of September 1987.

Job Snapshot

  • Employee Type: Full-Time
  • Location: Chicago, IL
  • Job Type: Finance
  • Experience: Not Specified
  • Date Posted: 11/20/2019

About Us

It’s more than a job, it’s a purpose.

Heartland Alliance—the leading anti-poverty organization in the Midwest— believes that all of us deserve the opportunity to improve our lives. Each year, we help ensure this opportunity for nearly one million people around the world who are homeless, living in poverty, or seeking safety. Our multicultural staff are passionate about our mission and make Heartland Alliance a dynamic and exciting place to develop your career.

Join the Heartland Alliance Talent Network today to stay up-to-date on our current openings as they become available!

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