Summer Youth Administrative Assistant
at Heartland Alliance

Date Posted: 6/23/2019

Job Description

Summer Youth Administrative Assistant

Summary: This position is responsible for providing program, administrative and youth supports. In addition, Youth Employment Coordinators can be responsible for conducting site visits, securing timesheets and administering day-to-day operations of the summer employment program. Individual accountabilites and work volume will be established through the development of annual Success Objectives, within the framework outlined below.

Essential Duties and Responsibilities:

•Ensure Mentors and interns meet the required expectations for the program

•Assist with program development and program structure

•Conducts employer and school site visits to monitor youth and staff work and collect required employer documentation

•Completes all required paperwork in a neat and timely manner and in accord with program guidelines.

•Maintains participant files, spreadsheets and database to include all participant’s notes as required by program or contract guidelines, as well as demographic and employment information as needed. Strong attention to detail is required.

•Reacts to change productively.

•Performs other job-related duties as assigned.

- Conduct and attend meetings to discuss program strategies and performance

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience: High school diploma or GED attainment required.

•Other Skills and Qualifications: Excellent communication skills and leadership skills.

•Certifications, Licenses, Registrations: None

•Background Check:  Background check/clearance may be required.

•Language Skills:  Ability to read and interpret documents such as policy/procedure manuals, operating and maintenance instructions.  Ability to write routine reports and correspondence.

•Computer Skills:  Proficiency in Microsoft Office, Internet Explorer and other software routinely used by Heartland Alliance.

•Mathematical Skills:  Ability to add, subtract, multiply, and divide in all units of measure.

Competencies:  To perform the job successfully, an individual must demonstrate the following competencies.

•Job Knowledge –  Knowledge of resume preparation, specifically for individuals with little or no work history. 

•Initiative and Time Management – Ability to work independently, prioritize tasks, manage time and complete projects in a fast-paced, changing environment with minimal supervision.

•Listening/Problem Solving – Ability to give full attention to what others are saying, asking appropriate questions to clarify as necessary.  Ability to effectively utilize strength-based assessments.

Physical Demands:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

•While performing the duties of this job, the employee is regularly required to talk and hear. 

•The employee is regularly required to sit, stand and walk.

•The employee is regularly required to use hands to key, handle, or feel and reach with hands and arms.

•The employee is occasionally required to stoop, kneel, climb and/or crawl.

•The employee must occasionally lift and/or move up to 10 pounds.

•Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment:  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

•While performing the duties of this job, the employee is regularly required to travel off-site

•While performing the duties of this job, the employee is occasionally exposed to outside weather conditions.

•The noise in the work environment is moderate.

Job Snapshot

About Us

It’s more than a job, it’s a purpose.


Heartland Alliance—the leading anti-poverty organization in the Midwest— believes that all of us deserve the opportunity to improve our lives. Each year, we help ensure this opportunity for nearly one million people around the world who are homeless, living in poverty, or seeking safety. Our multicultural staff are passionate about our mission and make Heartland Alliance a dynamic and exciting place to develop your career.


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