Administrative Assistant
at Medix

Date Posted: 8/23/2019

Job Description


We are currently seeking an Administrative Assistant for one of the nation's top hospital facilities. We are looking for a highly motivated individual who is excited to have an opportunity to be part of a well-renowned healthcare center. Below is the description of what the position would entail:

  • Spends the majority of time supporting administrative functions.
  • Uses independent judgment and complex analysis to gather facts and determine appropriate solutions generally based on past experience and department practice.
  • Performs some or all of the functions of a Senior Secretary, such as: Type abstracts and manuscripts according to specific grant formats.
  • Maintains calendar for physician / supervisor.
  • Takes, prepares and distributes meeting minutes.
  • Makes travel arrangements and prepares expense reports.
  • Maintains complex confidential patient and/or general office files.
  • Arranges conferences according to department specifications, including booking rooms, catering, and equipment.

In addition, spends the majority of time on one or more of the following duties:

  • Compiles reports.
  • Composes formal and informal correspondence.
  • Creates and formats presentations.
  • Coordinates human resources activities for the department, including processing confidential paperwork, maintaining records, performance appraisals and job information.
  • May write position descriptions and works with financial and human resource divisions to resolve funding, job level or information issues.
  • Interprets institutional policies for employees.
  • Monitors and balances company center budget activity, requiring complex account review, tracking and analysis, cost projections, status reports and identification of potential problems.
  • Ensures timely submission of required reports/documents for manuscripts and grants by tracking stages, alerting investigators and initiating response process.
  • May coordinate faculty recruitment, training or multiple schedules of activities for groups of graduate students, visiting fellows, etc.
  • Supervises work distribution and processing for clerical area.

RequirementsThe job qualifcations include:
  • High School Diploma or equivalent
  • 4 years of administrative experience
  • Microsoft Office experience (Excel, Word, Outlook, Powerpoint)
  • College degree (Preferred)
  • Travel arrangements experience (Preferred)

Reference number: 86686

Job Snapshot

About Us

Medix provides workforce solutions to clients and creates opportunity for talent representing a variety of industries through our Healthcare, Scientific and Information Technology divisions. We have earned our reputation as an industry leader by providing unsurpassed customer service and top quality professionals to our clients.

At Medix we are extremely dedicated to our candidates, providing them with the best advice, support and direction during their job search. We work with all of our candidates personally to understand their skills and aspirations and best match them with opportunities that fit their goals. As we place contract, contract-to-hire and direct hire employment plans, we offer the flexibility to accommodate your schedule and needs.  We will also provide guidance and support during the interview process.  The benefits at Medix don’t stop there. After being employed for 30 days and averaging 30 hours per week for those 30 days, you become eligible for our benefit program.

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