Office Coordinator/Administrative Assistant
at Medix

Date Posted: 10/14/2019

Job Description

     As a leader in the staffing industry, clients turn to Medix for our expertise in sourcing qualified people to fill a variety of contract, contract-to-hire and direct hire opportunities. Medix offers exciting challenges and proven professional opportunity. With twelve offices servicing over a dozen markets nationwide, Medix is poised for continued growth and success.

     Because we recognize that our people are the driving force behind our evolution, we are always seeking valuable additions to the corporate Medix team. The ideal candidate for our Office Coordinator role is an extremely organized and personable candidate with a strong attention to detail and the ability to multi-task.  We are also looking for someone with outstanding customer service skills, patience and high energy.

     As the Office Coordinator you will be an integral part of our team.  The job requirements and desired experience are detailed below.  This position is located at our field office in Nashville, TN and is a full time opportunity. JOB SPECIFICS:

  • Provide support for our Nashville office including but not limited to HR compliance, data entry, customer service, filing, answering phones, records management and assisting with general office projects.
  • Assist all our recruiters/sales professionals with administrative projects as they arise
  • Work with our Director of Business Operations regarding reporting tasks
  • Communicate with both internal employees and external customers
  • Ensure all contract employee records are accurate and up to date
  • Work with recruiters to ensure that our Applicant Tracking System is updated with correct information at all times.  Assertiveness will be necessary from time to time.
  • Administer and maintain all background investigations for contract employees
  • Maintain all contract employee records
  • Work with our corporate HR manager on projects and compliance related tasks


  • Associates degree AND a minimum 1 year of administrative support experience
  • Strong/Consistent work history
  • Excellent customer service skills     
  • High energy
  • Ability to show initiative     
  • Microsoft office including a strong understanding of Excel, Outlook, PowerPoint and Word
  • Ability to multi-task and work in a very fast-paced environment     
  • Patience and yet the ability to deal with time sensitive issues
  • Ability to familiarize yourself with new software programs quickly


  • Competitive salary (dependent upon experience)
  • 401(k)
  • Comprehensive medical insurance (PPO, HSA, HMO – in IL only)     
  • Dental insurance
  • Vision assistance  
  • Vacation/Personal Days
  • Paid Holidays Off     
  • Employer financed Life, Long Term and Short Term Disability Insurance
  • Weekly pay     
Reference number: Chicago OC

Job Requirements

Please see the above description for all job requirements.

Job Snapshot

About Us

Medix provides workforce solutions to clients and creates opportunity for talent representing a variety of industries through our Healthcare, Scientific and Information Technology divisions. We have earned our reputation as an industry leader by providing unsurpassed customer service and top quality professionals to our clients.

At Medix we are extremely dedicated to our candidates, providing them with the best advice, support and direction during their job search. We work with all of our candidates personally to understand their skills and aspirations and best match them with opportunities that fit their goals. As we place contract, contract-to-hire and direct hire employment plans, we offer the flexibility to accommodate your schedule and needs.  We will also provide guidance and support during the interview process.  The benefits at Medix don’t stop there. After being employed for 30 days and averaging 30 hours per week for those 30 days, you become eligible for our benefit program.

Are you looking for a new job? Check out these current opportunities: Healthcare Jobs, Information Technology Jobs and Scientific Jobs