Admin Assistant
at Pyramid Consulting, Inc

Date Posted: 7/18/2019

Job Description

Immediate need for a talented Admin Assistant with experience in the Airlines Industry.
This is a 06+ Months Contract opportunity with long-term potential and is located in Denver, CO. Please review the job description below.
Job ID: 19-28437
Key Responsibilities:
  • Performs secretarial and administrative duties for A & L Leadership and staff under minimal supervision.
  • Answers calls, relays and takes messages, transfers calls, provides assistance to callers, screens calls and places calls for management.
  • Maintains department personnel files and paperwork.
  • Organizes and maintains payroll file room and coordination of timely rotation of files to off-site storage facility.
  • Orders supplies using established Company vendors and ordering methods.
  • Opens, sorts, screens and responds to incoming mail.
  • Composes, types and edits correspondence. Compiles data and prepares special reports; gathers and summarizes data.
  • Makes arrangements for meetings and luncheons as directed by the department Leadership Team. Maintains appointment calendars for management. Arranges travel and accommodations for management and staff.
  • Establishes meeting times, secures location and contacts attendees. Establishes and maintains files and other information for reference and control purposes.
  • Prepares confidential paperwork regarding performance appraisals, promotions and other people-related issues for management.
  • Maintains invoice and budget files and assists in the compilation of variance reports.
  • Operates computer equipment utilizing word processing, spreadsheet, data base management and presentation software. Some data entry may be required.
  • Operates copy machine, FAX equipment and other standard office equipment.
  • May perform other job duties as directed by A&L Leadership.
  • Must be able to meet any physical ability requirements listed on this description.
  • May perform other job duties as directed by Employee's Leaders.
Key Requirements and Technology Experience:
  • Education (level, and degree if applicable).
  • High School diploma or equivalency required.
  • Previous analytical/technical experience preferred.
  • Must provide friendly service to and maintains positive relationships with all internal and external Customers.
  • Operation of multi-line telephone with courtesy and sufficient speed.
  • Ability to operation copy machine, FAX machine and other standard office equipment.
  • Open, sort and screen incoming mail.
  • Must master computer software applications such as Outlook, Quickbase, Microsoft Word, Excel, PowerPoint and Access.
  • Must have sufficient ability to handle and resolve office administration tasks.
  • Must be able to perform mathematical computations.
  • Must posses excellent organization skills including establishing and maintaining files for reference and control purposes.
  • Must work under tight time constraints including meeting unforeseen deadlines to accomplish assignments and projects.
  • Must be able to effectively communicate verbally, by telephone and face to face.
  • Must have ability to keyboard with sufficient speed and accuracy to meet the demands of the job.
  • Must be able to read documents, follow instructions, learn and understand office procedures.
  • Must compile data and prepare special reports. Responsible for making arrangements for meetings and luncheons and handle travel arrangements as necessary.
  • Responsible for the payroll records for the entire A&L Department, including Incentive Passes.
  • Must have ability or must gain ability to use SWEEP for ordering department supplies.
  • Must be able to work varying schedules and work weekends as required.
  • Must be able to work occasional overtime, as necessary.
  • Must be able to comply with Company attendance standards as described in established guidelines.
  • Must meet confidentiality expectations as to confidential, proprietary and sensitive Company information.
  • Must maintain a well-groomed appearance per Company appearance standards as described in established guidelines.
  • Must be a U.S. citizen or have authorization to work in the United States as defined by the Immigration Reform Act of 1986.
Our client is a leading Airlines Industry  and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration. 

Job Snapshot

About Us

At Pyramid, we get I.T. And we get You. Information Technology has grown into every area of business, and you are ready to grow your career along with it. You take your career seriously, and need a partner who does too.

You need a partner who can recognize your past success and connect you with companies who are ready to challenge and reward you for your contributions.

That’s where you can count on us. Our experienced Technical Recruiters will partner with you to help find that next job that is the right fit for where you are now, and serves as a stepping stone to where you want to go in your career.

Join the Pyramid Consulting Talent Network today and stay up-to-date on our openings as they continue to become available!

What is a Talent Network?

Joining our Talent Network will enhance your job search and application process. Whether you choose to apply or just leave your information, we look forward to staying connected with you.

Why Join?

  • Receive alerts with new job opportunities that match your interests
  • Share job opportunities with family and friends through Social Media or email

Are you looking for a new job? Check out these current opportunities: Account Manager Jobs and Information Technology Jobs