CW Executive Admin Assistant
at Pyramid Consulting, Inc

Date Posted: 5/12/2019

Job Description

Immediate need for a talented CW Executive Admin Assistant with experience in the Automotive Industry. This is a 06+ Months Contract opportunity with long-term potential and is located in Plano, TX. Please review the job description below.
Job ID: 19-17394
Key Responsibilities:
  • Provide support to the VP and her/his department to ensure that all office operations run smoothly and administrative details of daily functions are managed.
  • Utilize problem solving skills as well as knowledge of the VP's preferences and business priorities to manage complex and often changing schedules.
  • Handle all administrative tasks, including mail, e-mail, catering/setup for meetings, conference room scheduling, maintenance of office supplies, and processing purchase orders and p-card. 
  • Manage approval documents for the VP's signature, sending distribution emails and archiving files.
  • Prepare necessary materials for the VP's meetings, coordinate travel arrangements, reconcile expenses, and screen phone calls to keep the VP on schedule.
  • Provide email support by maintaining/updating contacts lists, monitoring email messages for prioritization, and sending group emails on behalf of the VP.
  • Arrange, manage and monitor a dynamic travel schedule for domestic and overseas meetings, including, troubleshooting issues.
  • Space Management.
  • Effectively manage the workspace (i.e. keeps a clean and organized office area, appropriately handles all paperwork, maintains control over the physical environment, etc.
  • Assist with onboarding / off-boarding of employees, technical request with IT Help Desk and ordering of office supplies for the team.

 Key Requirements and Technology Experience:
  • Undergrad with an interest in Finance & Analytics who's looking to learn and grow within the organization.
  • Manager okay with this being a short-term where resource trains and learns and then rolls into another role within a Finance company.
  • Must be a very driven rock-star candidate with eagerness to learn and grow within Financial Services.
  • Proficiency in MS Office application.
 Our client is a leading Automotive Industry and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration.

Job Snapshot

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