Legal Team Assistant
at Robert Half International UK

Date Posted: 05/11/2019

Job Description

Ref ID:  06030-0011198038

 

Robert Half OfficeTeam is currently recruiting for a 9-month fixed term contract with the possibility to go permanent at the end, full time Legal Team Assistant to work within Financial Services.

Previous experience working in a similar role is a must. This is a permanent position paying up to £29,000k per annum and is based in the City of London.

Key Responsibilities

The successful candidate will manage and co-ordinate data and legal resource in a team of up to 7 lawyers and 4 company secretariat staff in their provision of governance and legal assistance to the business, including:

  • Central management of three legal team mailboxes
  • Allocating legal work to the team lawyers, maintaining a central log of legal instructions and deadlines and managing and supporting the lawyers' timely client service delivery;
  • Acknowledging statutory requests for information and internal instructions and other correspondence with stakeholders as may be required from time to time;
  • Maintaining a FOIA Disclosure Log for publication on the company's Website;
  • Collating information from other divisions and liaising with IT to facilitate legal review of documents within statutory (FOIA and Data Protection Act) deadlines;
  • Responsibility for implementing and supporting Governance and Legal Team document retention and destruction in line with company policy;
  • Maintaining a Contracts and Licenses database;
  • Responsibility for maintaining team process notes;
  • Gathering, managing and distributing data in relation the company's regulatory disciplinary procedures against auditors, accountants and actuaries;
  • Associated data, finance and resource management and support to the Governance and Legal Team, as necessary.

The role is a newly created role, to support the Governance and Legal Team during a period of growth and improve the team's client service delivery and on that basis is initially offered on a 9-month fixed term basis with the possibility of review at the end of that trial period as to whether the team's business needs support the role continuing.

This challenging and varied role will suit an energetic, efficient, highly organised and capable administrator or resource manager with the confidence to proactively manage the team's timely service delivery both within the organisation and in relation to external requests for information.

Candidates must have a proven track record in administration. The ideal candidates will have:

  • Excellent document management and organisational skills.
  • Extensive interpersonal skills with confidence to liaise effectively with internal and external stakeholders and manage lawyers' service delivery.
  • Excellent oral and written communication skills with strong attention to detail.
  • A strong team ethos and willing to assist colleagues as and when required.
  • The ability to prioritise, work well under pressure and to deadlines.
  • A proven track record of taking accountability for tasks and seeing them through.
  • Experience of resource management would be advantageous.

Experience within the legal or regulatory sectors may be advantageous but is not required.

If you have at least 3 years' experience in a legal Team Assistant, administration role please send your CV to OfficeTeam Today.

Robert Half Ltd acts as an employment business for temporary positions and an employment agency for permanent positions. Robert Half is committed to equal opportunity and diversity. Suitable candidates with equivalent qualifications and more or less experience can apply. Where rates of pay or salary ranges are detailed these are dependent upon your experience, qualifications or training. If you wish to apply for this position please read our Privacy Notice which details how we may use, process, store and disclose your Personal Information: www.roberthalf.co.uk/privacy-notice.

Job Snapshot

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