Project and Business Support Administrator
at Robert Half International UK

Date Posted: 22/03/2019

Job Description

Ref ID:  06030-0010863361

 

Robert Half are recruiting for a Project and Business Support Administrator to join a Construction business based in Shoreditch. The ideal candidate will have at least 3 year's experience within a similar role with excellent Excel skills.

The role is offering the successful candidate £27,000 - £35,000 per annum dependent on experience.

Key Responsibilities:

Project and Document Control Duties:

  • Responsible for managing, storing and distributing drawing and documents, while also ensuring their accuracy, quality and integrity
  • Approving drawings/documents for adequacy prior to issue
  • Ensuring that drawings/documents of external origin are identified, and their distribution controlled
  • Preventing the unintended use of obsolete drawings/documents
  • Ensuring that drawings/documents remain legible and readily identifiable
  • Ensuring that relevant versions of applicable drawings/documents are available at points of use
  • Ensuring that changes and current revision status of drawings/documents are identified
  • Copying, scanning and storing documents hard and soft copies
  • Checking for accuracy and editing files, e.g. contracts
  • Reviewing and updating technical documents
  • File documents in physical and digital records
  • Create templates for future use
  • Retrieve files as requested by employees and clients
  • Manage the flow of documentation within the organisation
  • Maintain confidentiality around sensitive information and terms of agreement
  • Prepare ad-hoc reports on projects as needed
  • Attend meetings where necessary and execution of the relevant actions
  • Carry out any necessary archiving projects
  • Assist with day to day running of projects

Administration duties:

  • Support the relevant teams by reviewing, checking, data entry, maintaining spreadsheets and department soft and hard copy files
  • Document production
  • Managing the post
  • Maintaining spreadsheets, producing reports
  • Producing and updating trackers
  • Managing the database
  • Any other financial or commercial related activities, tasks or duties as may be required to meet on going or changing needs of the business
  • Local support to use of internal systems
  • Formatting of documents
  • Attendance at project meetings and recording of minutes
  • Attendance at monthly divisional meeting and recording of minutes

Skills and experience required:

  • Excellent time management skills
  • Excellent attention to detail
  • Be confident in handling data and drawings
  • Previous experience reviewing technical documents along with the ability to spot errors.
  • Advanced Excel skills
  • Strong organisational and prioritising skills
  • Good verbal and written communication skills
  • Ability to build rapport with key members of the senior team.
  • Proficient use of all Microsoft programmes and strong IT skills
  • Ability to instigate changes for continuous improvement
  • Experience with Egnyte, PlanGrid, Trello would be advantageous
  • Ability to work on own initiative

If you are a hardworking and driven individual open to a new opportunity and least 3 years' similar experience please apply today.

Robert Half Ltd acts as an employment business for temporary positions and an employment agency for permanent positions. Robert Half is committed to equal opportunity and diversity. Suitable candidates with equivalent qualifications and more or less experience can apply. By applying to this position, you acknowledge that you have read and accept the following terms: www.roberthalf.co.uk/privacy-notice

Job Snapshot

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