Admin Coordinator
at Ronin Staffing

Date Posted: 11/8/2019

Job Description

HERE’S THE JOB DESCRIPTION:
Title
: Admin Coordinator 
Pay: DOE
Location: Thousand Oaks, CA 91320
Duration: 1 year contract with possible extension

Job Description

  • The Therapeutic Discovery Department at Amgen is looking for a dynamic and highly organized administrative professional to join our team as an Administrative Coordinator at our Thousand Oaks location. The role of the Administrative Coordinator (AC) will be primarily responsible for supporting a Vice President, Executive Director, multiple Directors and other staff in a variety of complex administrative support activities.

Basic Qualifications

  • Associate’s degree and 2 years of Administrative experience
    OR
  • High school diploma/GED and 4 years of Administrative experience

Preferred Qualifications

  • Bachelor’s degree
  • 5+ years of experience in an administrative support role supporting large teams at different levels
  • Experienced and proficient with all current Amgen technologies and platforms
  • Experience providing administrative support to remote staff
  • Strong working knowledge and experience in Microsoft Office: Outlook, Word, PowerPoint and Excel
  • Exceptional at managing multiple calendars including coordination across multiple time zones
  • Experience with event planning and coordination
  • Strong working knowledge and experience in arranging multi-destination travel for multiple travels
  • Ability to liaise with cross-functional team members and effectively communicate with internal and external business partners
  • Ability to work in a fast-paced, deadline-driven environment
  • Discretion in dealing with proprietary information
  • Ability to prioritize projects of greater urgency and importance
  • Outstanding communication skills, both oral and written
  • Excellent organizational and time-management skills
  • Strong attention to detail and ability to follow-up with directors as needed to complete assignments in a timely manner
  • Helpful, can-do attitude with a solution-oriented approach
  • Polite and personable ‘team player’
  • Skilled at remaining calm under pressure
  • Experience working in biopharma industry
  • Amgen is committed to unlocking the potential of biology for patients suffering from serious illnesses by discovering, developing, manufacturing and delivering innovative human therapeutics. This approach begins by using tools like advanced human genetics to unravel the complexities of disease and understand the fundamentals of human biology.
  • Amgen focuses on areas of high unmet medical need and leverages its expertise to strive for solutions that improve health outcomes and dramatically improve people’s lives. A biotechnology pioneer since 1980, Amgen has grown to be one of the world’s leading independent biotechnology companies, has reached millions of patients around the world and is developing a pipeline of medicines with breakaway potential.

Top Must Have Skill Set:

  • Experience providing administrative support to remote staff
  • Strong working knowledge and experience in Microsoft Office: Outlook, Word, PowerPoint and Excel
  • Exceptional at managing multiple calendars including coordination across multiple time zones

Key responsibilities include:

  • Manage Vice President’s complex calendar including coordination across multiple time zones
  • Prepare and process expense reports
  • Coordinate and make complex travel arrangements
  • Maintain up-to-date lists of team players and key 1:1 Meetings
  • Plan and execute logistics for global internal and external meetings of various sizes including scheduling, organizing meeting rooms, catering, receiving visitors, and A/V equipment needs
  • Assist managers with candidate scheduling as well as on/off boarding of staff
  • Manage the administrative aspects of relationships with outside experts and vendors
  • Work with Amgen compliance team to process sponsorships and memberships
  • Register for conferences, congresses and seminars
  • Assist with preparation of presentations and meeting agendas
  • Provide training and guidance to new team members
  • Serve as back-up for other Administrative Coordinators if they are unavailable
  • Arrange for guest speakers, including contracts, travel and venue
  • Assist with special projects

Job Snapshot

About Us

Founded in 1999 as a woman- and minority-owned IT staffing organization, Ronin Staffing has grown into a full-service staffing search firm that recruits and places qualified and quality candidates with expertise in a wide range of areas, including Engineering, Aerospace, Administration, Accounting/Financing, to name a few. We offer contract-only, contract-to-hire or direct-hire services to our clients and our contractors alike.

Our team of experienced, dynamic and tenacious recruiting specialists will provide you with the personal assistance you need to keep your career moving onward and upward. Whether you are looking for hourly, mid-management or executive level positions, you can be confident in our recruiters’ ability to match you with just the right assignments with just the right companies to suit your needs. Many members of our staff have backgrounds in the industries for which they now recruit, and Ronin has become one of the leaders in providing professionals to Fortune 100, 500, and 1000 companies.

We are proud to offer you a full line of services to help you to meet your career objectives, including resume assistance, human resources consulting, and expert guidance on professional interviewing techniques. We also offer direct deposit and a competitive benefits package.

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