Administrative Assistant III
at Ronin Staffing

Date Posted: 10/13/2019

Job Description

: Administrative Assistant III
Pay: up to $33.24/hr
Location: Berkeley, CA 94720
Duration: 3 - 6 month contract + possible extension

Position summary:

Under general supervision, the Administrative Assistant will provide administrative support to the Earth & Environmental Sciences Area (EESA) as part of EESA Operations (ESOP), assisting EESA in achieving open source compliance for scientific publications produced in whole or in part with funding by the U.S. Department of Energy.  This position will be responsible for web-based data entry, data validation, and document formatting of EESA scientific publications, and, as needed, may be tasked with additional administrative services in support of ESOP.

Job duties/responsibilities:

  • Using a variety of publication data sources, input EESA publication data and documents into an internal web application.
  • In conjunction and collaboration with the EESOP work lead, develop a process for retrieving scientific manuscripts from the web and for reformatting them to meet requirements specified by work lead.
  • Communicate as needed with EESA authors of scientific publications to request missing data or information.
  • Create process documentation to enable EESA administrative staff to replicate the work performed in this period.
  • Carry out other general administrative tasks as directed by work lead and/or supervisor.

Skills required:

  • High level of attention to detail with demonstrated abilities to independently operate with limited supervision.
  • Demonstrates independent and sound problem-solving and decision-making skills and the ability to suggest and implement new ways of providing efficient and cost-effective support services.
  • Strong skills in accessing, relating, inputting and maintaining databases with a demonstrated ability to synthesize and analyze reports
  • Written and verbal communication skills and ability to independently compose standard correspondence and other administrative letters, email, etc.
  • Demonstrate accurate and excellent proofreading, editing and grammar skills.
  • Advanced computer experience with computer programs including Word, Excel, Adobe Acrobat; must be able to produce high-quality, error-free documents. Proficiency in email and the web environment. Experience with EndNote or other reference management software is desirable.
  • Ability to learn quickly, be a critical thinker, ask questions or verify instructions.
  • Ability to manage multiple deadlines.
  • Ability to function independently as well as part of a team and take direction from work leads, supervisor, and EESA customers in general.
  • Ability to respond quickly and maintain flexibility during periods of changing work priorities and tight time constraints.

Job Snapshot

About Us

Founded in 1999 as a woman- and minority-owned IT staffing organization, Ronin Staffing has grown into a full-service staffing search firm that recruits and places qualified and quality candidates with expertise in a wide range of areas, including Engineering, Aerospace, Administration, Accounting/Financing, to name a few. We offer contract-only, contract-to-hire or direct-hire services to our clients and our contractors alike.

Our team of experienced, dynamic and tenacious recruiting specialists will provide you with the personal assistance you need to keep your career moving onward and upward. Whether you are looking for hourly, mid-management or executive level positions, you can be confident in our recruiters’ ability to match you with just the right assignments with just the right companies to suit your needs. Many members of our staff have backgrounds in the industries for which they now recruit, and Ronin has become one of the leaders in providing professionals to Fortune 100, 500, and 1000 companies.

We are proud to offer you a full line of services to help you to meet your career objectives, including resume assistance, human resources consulting, and expert guidance on professional interviewing techniques. We also offer direct deposit and a competitive benefits package.

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