Director of Finance
at Ronin Staffing

Date Posted: 11/10/2019

Job Description

Title: Director of Finance
Salary: $120,000-$150,000
Location: Los Angeles, CA 90024
Length: Direct-Hire

 

Requirements:

  • Minimum of 10 years of progressively responsible professional experience in managing accounting and finance in a large organization on a strategic level as well as demonstrated knowledge of financial operations and practices, preferably in a public or private university and/or academic setting.
  • An undergraduate degree in a field related to financial management or an equivalent combination of education and work experience. Advanced degree (MBA) highly desirable.
  • Ability to support strategic planning and objectives by assessing and/or recommending appropriate fiscal and budgetary approaches.
  • Professional experience in managing a self-supporting business enterprise. Experience working with corporate financial environments desirable.
  • Working knowledge of generally accepted accounting principles (GAAP) and Financial Standards Accounting Board (FASB) guidelines. This includes knowledge of income statement and balance sheet principles and the ability to create pro-forma statements.
  • Ability to communicate clearly and to translate complex financial information to front-line managers so that clear financial direction is delivered across the organization.
  • Knowledge and management skills to provide direction and guidance to a fully functioning finance and accounting unit. Experience and demonstrated skill in supervision, including hiring, orienting, training, organizing workflow, delegating responsibility, providing direction, monitoring and evaluating performance, and coaching, employee performance counseling and disciplining as necessary.
  • Demonstrated leadership ability, analytical skills, creative and innovative problem-solving skills, management ability, and a strong commitment to service excellence. Ability to work independently, be proactive, flexible, and collaborate as a team leader.
  • Outstanding organizational and analytical skills to manage multiple projects and perform efficiently and courteously in a fast-paced environment with a fluctuating workload, conflicting and competing priorities, and frequent distractions and interruptions. Ability to set priorities, meet deadlines, and follow through on multiple tasks and projects with attention to detail and in a timely manner
  • Demonstrated experience managing audit activities, reporting, budget development and analysis, accounts payable and receivable, general ledger and facilities
  • Ability to work with statistical and planning projections and models, and to produce reports and other information packages that are useful for planning and evaluation purposes.
  • Ability to draft and implement policies and procedures reflecting accounting and budgetary practices.
  • Ability to work collaboratively with a wide range of client departments to achieve coordinated planning and budgetary objectives.
  • Ability to critically assess budgetary proposals with respect to fiscal feasibility and operational efficiency and effectiveness.
  • Knowledge of overhead allocation models including the impact on pricing, operations, financial planning and interpersonal management of programs.
  • Knowledge of higher education fiscal practices and issues.
  • CPA or equivalent educational experience in the field financial management.
  • Preferred: Knowledge of UC business and accounting policies and procedures


Job Summary:

  • The Director of Finance is responsible for developing and executing a strategic plan focused on maximizing financial sustainability that supports the overall strategy of serving students first, fostering academic excellence and reimagining learning.
  • As part of leadership team, the Director acts as a top advisor to the Dean and senior directors on financial matters.
  • The Director has overall management responsibilities for Extension's key financial operations, including strategic planning, forecasting, budgeting, auditing, internal controls, accounting, purchasing, financial reporting, financial data management; as well as management of the annual budget and planning process.
  • The incumbent provides institutional fiscal and statistical analyses, takes a lead role in the development of financial systems and auditing procedures, and supervises all administrative functions within the Budget and Financial Services Department.
  • The incumbent also represents the division, as assigned by the Dean, in budgetary and financial interactions with campus or System wide offices.

Roles/Responsibilities:

50% - Strategic Financial Management:

  • Serve as a strategic financial partner to the Dean and other members of the senior management team. Contribute actively to the evolution and execution of strategic and operational plans, responsible for the fiscal stability and long-term financial planning of a self-supporting enterprise.
  • Provide integrated financial analysis across multiple operational areas, as well as internal reporting that informs business decisionmaking and enables the leadership team to have greater insight into key metrics of performance. Proactively engage in ongoing operational and organizational initiatives to identify opportunities to continually improve financially.
  • Ensure that strategic planning and forecasting are key competencies in the organization. Develop and utilize forward-looking predictive models and activity-based financial analyses to ensure that the organization is able to correctly assess information and reforecast implications quickly and thoughtfully.
  • Develop long-term, trusted relationships and credibility with key internal and external stakeholders, and foster a culture of outstanding customer service.
  • Manage and supervise department staff in the areas of budgeting, accounts payable, travel and entertainment, accounts receivable, contract/grant and gift fund management, general ledger, and financial analysis. Hire, train, evaluate and discipline staff. On an ongoing basis, set priorities, organize and distribute tasks and workflow in the most efficient manner for all functions.
  • Assist academic leaders (program directors and continuing educators) in developing pricing models for courses and programs that assure gross margin contributions in support of the financial health of the organization.

40% - Accounting, Financial Reporting & Budgeting:

  • Ensure that all levels of are provided with accurate, timely and relevant financial reporting which is meaningful to the business and ensures the integrity and compliance of all financial and regulatory reporting, controls, processes and systems.
  • Analyze operational and financial data for trends and indications about financial condition. Prepare periodic projections of revenues and expenditures. Develop and revise assumptions as needed.
  • Interpret and implement the financial management policies of the University as they apply to division. Review and, when necessary, recommend changes or alternative interpretation of University financial policies and procedures for applicability to operations. Issue implementing instructions to departments.
  • Establish training documents and conduct training meetings and information sessions with financial analysts and other personnel as necessary concerning accounting, payroll and purchasing procedures, campus financial policies and processing calendars and deadlines.
  • Administer the division-wide fiscal closing activities. Prepare closing instructions for individual departments; prepare internal reports to reconcile to general ledger; prepare documentation and entries related to overhead allocation, reserve transfers, closing of defunct accounts and other entries related to properly closing the fiscal year.
  • Represent division in interactions with campus accounting officers, division financial officers at other campuses of the University,including but not limited to Corporate Financial Services and Internal Audit, as well as System-wide offices  regarding financial matters.
  • Prepare and manage financial operating data and reporting for the annual budgeting process, including reviewing budget information for integrity and matching of financial activity to the general ledger, identifying areas needing further review and revisions and attending budget meetings. Assure that financial reports with current information that will be used in preparing budgets. Assist in the administration of periodic budget updates, and assure institutional approval is obtained for major changes.
  • Working closely with the Dean to develop and coordinate the annual budget and planning process, including the formal budget calendar, updating of all budget planning and information systems, coordination of departmental meetings, and collection of departmental budget submissions.
  • Directly assist the Dean in the review and critique of annual budget submissions. Provide specific recommendations and solutions to the Dean and Associate Dean of Academic Programs for addressing budgetary needs and problems. Work with departments to effect changes and modifications that meet overall institutional goals. Implement budget monitoring procedures to assure adherence to fiscal objectives during each budget year.
  • Integrate division budget into campus budgeting system and perform variance analysis and reporting as required by campus policies and procedures for review by Dean and other members of division leadership team.
  • Assist in preparation of budgetary and financial perspectives in all major planning and strategic planning exercises in division. Provide and assure timeliness of key financial information to Dean and Associate Dean of Academic Programs for campus and System wide budgetary obligations. Directly support Dean and Associate Dean in budget and planning meetings, processes, and exercises mandated by campus- or System-wide offices.

10% - Systems Responsibilities:

  • Oversee processing and distribution of monthly financial performance information. Assure accuracy of reports and ensure corrective action is taken when necessary. Direct the preparation of monthly, quarterly and annual journal entries reports.
  • Represent division's financial interests in the development of new financial or other support systems, both internal and external. Recommend to management the desired course of action with respect to development, modification and acceptance of systems. Implement new systems by evaluating change in workflow and designing new procedures for client departments and financial services to follow.
  • Meet with departments to discuss their requests for systems modifications and ad hoc reports. Determine validity of request and work with division's Information Technology Services to implement after validity and feasibility have been established.
  • Represent division in development and implementation of campus-wide accounting and financial systems in cooperation with campus accounting and Administrative Information Services (AIS). Ensure division's operational needs and interests are represented during the development of campus-wide systems. Analyze the impact of new systems on division. Direct the implementation of campus-wide accounting systems at division.
  • Represent division on Campus committees and at Systemwide Continuing Education meetings.

Job Snapshot

  • Employee Type: Full-Time
  • Location: Los Angeles, CA
  • Job Type: Other
  • Experience: Not Specified
  • Date Posted: 11/10/2019

About Us

Founded in 1999 as a woman- and minority-owned IT staffing organization, Ronin Staffing has grown into a full-service staffing search firm that recruits and places qualified and quality candidates with expertise in a wide range of areas, including Engineering, Aerospace, Administration, Accounting/Financing, to name a few. We offer contract-only, contract-to-hire or direct-hire services to our clients and our contractors alike.

Our team of experienced, dynamic and tenacious recruiting specialists will provide you with the personal assistance you need to keep your career moving onward and upward. Whether you are looking for hourly, mid-management or executive level positions, you can be confident in our recruiters’ ability to match you with just the right assignments with just the right companies to suit your needs. Many members of our staff have backgrounds in the industries for which they now recruit, and Ronin has become one of the leaders in providing professionals to Fortune 100, 500, and 1000 companies.

We are proud to offer you a full line of services to help you to meet your career objectives, including resume assistance, human resources consulting, and expert guidance on professional interviewing techniques. We also offer direct deposit and a competitive benefits package.

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