Payroll Assistant III
at Ronin Staffing

Date Posted: 10/7/2019

Job Description

HERE’S THE JOB DESCRIPTION:
Title
: Payroll Assistant III 
Pay: up to $32.50/hr
Location: Berkeley, CA 94720
Duration: 1.5 month contract with possible extension

POSITION SUMMARY

  • Reporting to the Payroll Manager, the Assistant III is responsible for payroll operations transactions in compliance with applicable policies, contract requirements, regulations and laws.  Responsible for a complete and systematic set of transactions in the payroll process.  Assignments often require the use of judgment in resolving issues, within the scope of assignment.  Normally receives limited supervision.  This position has interactions with a variety of individuals, usually internal to the Laboratory.  Prioritizes work assignment priorities to meet deadlines.  May perform general administrative support duties, including typing, filing and recordkeeping.

RESPONSIBILITIES
Payroll Operations Responsibilities (85%)

  • Responsible for the execution of payroll transactions in an accurate and timely fashion, in alignment with volume metrics established for the work unit. 
  • Ensure compliance with applicable payroll policies, contract requirements, regulations and laws.
  • Ensure documentation supporting payroll transactions is in compliance with applicable policies and procedures.
  • Responsible for compliance with work unit expectations for quality assurance and monitoring and management of exception reports.
  • Research and analyze payroll transactions to resolve discrepancies/issues within scope of assignment or as assigned by management.
  • Compose correspondence to audiences internal and external to the Laboratory.
  • Payroll reporting, including non-standard and/or ad hoc, acting in the capability of a preparer.
  • Responsible for monthly and year-end close related activities.
  • Identify and compile payroll transaction documentation and work unit procedures/desk guides to respond to internal and external audits.
  • Utilize computer systems (PeopleSoft FMS) and business/financial tools (Microsoft Word and Excel) to fulfill assignment responsibilities.
  • Provide excellent customer service to both internal and external customers.
  • Assignment specific duties, as described below:
  • Process bi-weekly and monthly payrolls.
  • Prepare third party payments (e.g. wage orders, union deductions, etc.)
  • Process off-cycle checks.
  • Process LETS leave corrections.
  • Process W4s, state forms and direct deposit set-ups.

Policy/Process Improvement and Enhancement (10%)

  • Participate in the evaluation of work methods and transaction documentation for efficiencies, making recommendations for policy and process improvements.
  • Participate in end user acceptance testing of new system functionality prior to implementation.

Other Duties as Assigned (5%)
Additional Responsibilities

  • Provide back-up coverage to other staff within the Controller’s Office, when needed.

Job Qualifications

  • High school diploma with six years’ experience in payroll operations, or equivalent experience.
  • Knowledge of and advanced experience in interpreting and applying payroll procedures.
  • Knowledge of and advanced experience in performing payroll operations functions.
  • Experience in the development and maintenance of spreadsheets and databases containing advanced functions.
  • Experience in researching, analyzing and resolving discrepancies and issues, within scope of assignment, independently.
  • Experience in effective communication, both written and verbal, to audiences internal and external to the Laboratory.  Ability to communicate difficult messages in a professional manner.
  • Experience in utilizing effective customer service strategies and methods to deliver financial services.
  • Ability to work effectively with peers in the work unit, Controllers Office, OCFO and across the Laboratory.
  • Proven ability to devise new approaches, within scope of assignment. 

Physical and Additional Requirements

  • Ability to work in excess of a normal workweek to meet assignments/deliverables.
  • Ability to work well under pressure and successfully meet hard deadlines.
  • Ability to work on a computer for extended periods of time.
  • Ability and flexibility to travel from office site to other locations.
  • Ability to deal with and manage heavy workloads during peak periods.

Job Snapshot

  • Employee Type: Contractor
  • Location: Berkeley, CA
  • Job Type: Executive
  • Experience: Not Specified
  • Date Posted: 10/7/2019

About Us

Founded in 1999 as a woman- and minority-owned IT staffing organization, Ronin Staffing has grown into a full-service staffing search firm that recruits and places qualified and quality candidates with expertise in a wide range of areas, including Engineering, Aerospace, Administration, Accounting/Financing, to name a few. We offer contract-only, contract-to-hire or direct-hire services to our clients and our contractors alike.

Our team of experienced, dynamic and tenacious recruiting specialists will provide you with the personal assistance you need to keep your career moving onward and upward. Whether you are looking for hourly, mid-management or executive level positions, you can be confident in our recruiters’ ability to match you with just the right assignments with just the right companies to suit your needs. Many members of our staff have backgrounds in the industries for which they now recruit, and Ronin has become one of the leaders in providing professionals to Fortune 100, 500, and 1000 companies.

We are proud to offer you a full line of services to help you to meet your career objectives, including resume assistance, human resources consulting, and expert guidance on professional interviewing techniques. We also offer direct deposit and a competitive benefits package.

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