Administrative Assistant
at Roth Staffing

Date Posted: 5/10/2018

Job Description

The Experience Coordinator is responsible for creating the first impression of the branch team and launching the Ambassador and customer experience.  This position provides high-level administrative support to the Business Solutions Specialists, Business Solutions Managers and Practice/Branch Manager, in the sales and service functions of those roles, including data entry related to sales and recruiting activity, answering phones, scheduling customer and candidate appointments, assisting with screening and new-hire process for Ambassadors, processing payroll for Ambassadors, filing and other clerical work.

ESSENTIAL FUNCTIONS OF THE ROLE

Embodies, fulfills, and champions Roth's Mission, Vision & Values, Purpose and Promise, and Guiding Principles, and is a builder of great company culture. 

Is passionate about making life better for the people we serve and creating remarkable experiences…every person, every time.

Assists in the sales and marketing activities of Business Solutions Specialists and Business Solutions Managers by scheduling appointments with clients and prospective clients, researching clients, and sending marketing materials to pre-designated target prospects. 

Assists in the hiring process for Ambassadors, including scheduling appointments with candidates, processing pre-hire and new-hire documents, running background checks, and creating/maintaining personnel files. 

Acts as a front-line liaison of the Company with both clients and candidates.

Records activity related to sales and service to the StaffSuite system. Prepares individual and branch reports as requested.

Processes timecards, payroll, and billing.

Answers telephones in a Company-consistent and friendly manner, routing calls to appropriate Co-Workers, as well as handling less complex client or Ambassador questions and issues.

Clerical functions. 

Job Requirements

REQUIRED EXPERIENCE AND ABILITIES

Natural alignment with the Company’s culture and core values.
1+ year(s) experience in administrative assistance and reception work.
No industry experience necessary.
The ability to work well in a team environment. 
Intermediate to advanced knowledge of MS Office suite and Outlook email required; ability to learn StaffSuite database functions.
Excellent written and oral presentation skills.
The ability to multi-task and work at a fast pace.
Solid problem solving and organization skills.
Strong business acumen.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, sexual orientation, gender identity, protected veteran status or any other protected characteristic.

NOTE:  THIS JOB DESCRIPTION IS NOT INTENDED TO BE ALL-INCLUSIVE. EMPLOYEE MAY PERFORM OTHER RELATED DUTIES AS DIRECTED OR NEGOTIATED TO MEET THE ONGOING NEEDS OF THE ORGANIZATION.

Contact Name: Desiree Diaz

Job Snapshot

About Us

We are a fun company. We are recognized as a creative leader in and consistently ranked as one of the largest in our industry with more than 100 branch offices nationwide. We never wanted to be the biggest, but by being the best at what we do, we experienced unprecedented success.

What Do We Do? To put it simply, we recruit, screen and hire talented people for temporary and full-time positions. Our business clients love working with us because they can devote more time to achieving their business goals by allowing us to do all the work it takes to find and onboard a talented workforce.

The industry says that we're the BEST and our coworkers are the reason! That's why we are diligent about hiring only the most talented and passionate people. Our coworkers create experiences for our candidates and our business clients that are remarkable and ultimately impact people's lives. For the SEVENTH year in a row, Roth Staffing and its specialized business lines are named "Best Staffing Firms to Work For" by Staffing Industry Analysts. We are also the ONLY staffing company to receive all four of the major honors awarded in the staffing industry. In addition, FORTUNE ranked us #11 on the list of 100 Best Medium Workplaces in the U.S. and continues to rank us on best workplace lists all year including Best Workplaces for Women, Best for Giving Back, Best for Recent Grads, and Best Workplaces for Professional Services.

Our Purpose, Promise and Core Values are the heart and soul of our culture. If the philosophies you see under the "Our Company" tab sound like they describe you then NOW is the time to get on board and help champion the unique culture of an organization you will love being part of.

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