Records Specialist I (73-18F)
at Salem Clinic

Date Posted: 7/16/2020

Job Description

Hours: Full-time, 40 hours/week, M-F, 8:30-5:00
Location: Capitol Street, temporarily at Union Street
Health Information Management

Job Summary/Position Objective: 
Maintain confidential medical records in an organized manner.  H.I.M. Specialist I is responsible for basic scanning and indexing of records, answering phones, retrieving electronic records, interdepartmental runs, SortBox and other miscellaneous tasks as assigned.

Essential Functions: 

  1. Ability to use Epic, SortBox and SC Connect computer systems.
  2. Demonstrate telephone skills and good customer service techniques.
  3. Maintain patient confidentiality.
  4. Ability to sort, scan, identify and index incoming papers according to established protocols.
  5. Flexible response to changing needs and duties within department.

Other Duties: 

  1. Results letters.
  2. Processing End-of-Life documents.
  3. Retrieval of outside records from secure sites and integration into Epic.
  4. SCPurchasing – supply ordering.
  5. Records corrections.
  6. Right Fax – manage all queues.
  7. Perform other duties as assigned by supervisor.

Job Requirements

Required Knowledge, Skills, Abilities: 

  1. Ability to communicate clearly, professionally and courteously; effective listening, writing, spelling, and reading skills.  Communication skills must support face-to-face, telephone and written communication methods.
  2. Ability to identify pertinent information from medical documentation. 
  3. Ability to follow oral and written instruction.
  4. Basic computer skills; familiarity with keyboard, 10-key, mouse, word processing and basic Microsoft operating system functionality.
  5. Detail-oriented.
  6. Ability to work in a fast paced environment while maintaining a high accuracy rate.
  7. Organizational skills.
  8. Time management skills.
  9. Able to work as a team.
  10. Problem solving skills.

Preferred Qualifications: 

  1. High School Diploma or equivalent.
  2. Knowledge of medical terminology.
  3. Completion of HIM, HIT or HSM program.

Job Snapshot

About Us

Founded in 1925, Salem Clinic is deeply rooted in the Salem and Keizer medical communities. We have steadily grown from a three physician practice to one that includes over ninety healthcare providers and 500 staff members. Our multi-specialty group practice design benefits patients through every phase of life. Our physicians represent family medicine, internal medicine, general surgery, obstetrics and gynecology, urgent care and hospital medicine.

Our five convenient locations bring healthcare close to home for our patients. In addition to our primary care physicians and specialists, Salem Clinic also maintains a full service laboratory with a robust testing menu and an imaging department with highly skilled technologists. The Clinic’s ancillary testing capabilities include general x-ray, bone densitometry, CT, MRI, ultrasound, echocardiography, mammography, EKG, nuclear medicine and all varieties of blood, urine and other specimen collection and testing.

The large multi-specialty group practice setting enables Salem Clinic to provide patients with truly comprehensive care. We are large enough to have the resources to be on the cutting edge of technology and care models and small enough that every individual staff member can be heard and can affect change.

Salem Clinic staff and physicians are held high standards for customer service and teamwork creating a professional and friendly work environment for all to enjoy!

Are you interested in joining our team? We are looking for customer service oriented persons who enjoy working in a fast-paced, team-based, ever changing environment. We want persons who are looking for long-term employment. We reward longevity with a generous retirement benefit that includes a 10% contribution, with no matching required.

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