HCTC Administrative Assistant
at Sequel Youth and Family Services

Date Posted: 12/6/2018

Job Description

CLASS TITLE:          HCTC Administrative Assistant

CLASSIFICATION:  One FTE-Salary (Exempt)

DUTIES AND RESPONSIBILITIES OF THE HCTC ADMINISTRATIVE ASSISTANT:

1.      Assist providers with preparation for life safety inspections.

a.       Conduct monthly site visits

b.      Ensure that any deficiencies are corrected and documented

c.       Assist HCTC Coordinator with annual site visits

2.      Create and maintain client charts.

a.       Collect and compile required documentation from providers, referring agencies and DCS for monthly reporting and filing

b.      Create and revise face sheets as needed

c.       Print daily progress notes at least once per week

d.      File and maintain client documentation

e.       Conduct file audits

3.      Assist with provider charts.

a.       Collect documentation required for monthly reporting and filing

b.      Assist HCTC Coordinator with provider chart filing.

4.      Collect Daily Client Status from providers and compile for Director and Finance by 10:00am Monday - Friday.

5.      Transportation of clients as needed for respite and intake.

6.      Enter case notes.

7.      Attend HCTC quarterly meetings.

eight.      Attend weekly staff meetings and take meeting minutes.

9.      Provide administrative support to providers.

10.  Participate in CFT meetings as needed.

11.  Participate in On-Call Rotation as requested.

12.  Additional duties determined by supervisor as needed.

13.  Adheres to Sequel policy and practice concerning creation, editing, transmission, storage, and disposition of all Protected Health Information in compliance with HIPAA.

QUALIFICATIONS:

1.      Posses a high school diploma or high school equivalency diploma.

REQUIREMENTS:

  1. Must be at least twenty one years of age.
  2. Ability to obtain a fingerprint clearance card, or in current possession.
  3. Valid Arizona Driver’s License with no restrictions that would affect travel requirement.
  4. Must pass a TB test and medical exam, and be capable of performing the essential functions of this job.
  5. Individual judgment, discretion, and decision making skills.
  6. Ability to work independently as well as with others.
  7. Confidentiality and professionalism are essential.
  8. Travel required.

Job Snapshot

About Us

At Sequel Youth and Family Services, we work together today to build a brighter tomorrow. With a focus on providing programs for behavioral, emotional, or physical challenges, we proudly serve children and adults alike. Associates at Sequel Youth and Family Services enjoy giving back and getting more out of a career that positively impacts the community. If you’re a compassionate, motivated individual who’s looking for a truly meaningful career, we look forward to hearing from you.

Sequel Youth and Family Services is committed to offering a broad spectrum of services and options that care for our patients and families alike. Our offerings include long-term residential treatment, short-term impact programs, shelter care, therapeutic group homes, therapeutic foster care, community-based services, in-home services, and alternative education programs. Our reach extends to clients from 37 states and territories – and we’re growing every day.

Current employment opportunities span:

  • Business Administration & Support

  • Education & Counseling

  • Residential Support Services

  • Child & Family Therapy

  • Nursing (LPN, CNA, RN, PRN)

Sequel Youth and Family Services associates enjoy a wealth of benefits and incentives that prioritize their personal and professional wellbeing. Are you ready to make a difference as well as a living? Join the Sequel Youth and Family Services Talent Network today and check out our current opportunities in a community near you!

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