Senior Accounts Payable Specialist
at Sequel Youth and Family Services

Date Posted: 4/20/2019

Job Description

The position of Senior Accounts Payable Specialist provides financial, clerical and administrative services to ensure efficient and timely payment of invoices. This includes tasks such as invoice processing, invoicing exceptions, payment monitoring, vendor support, and monthly accruals. This role requires independent judgment to address and reconcile other complex transactions. An important responsibility of the position is to engage in ongoing end-user support of the Procure-to-Pay process. Ensure accurate and timely financial postings to the general ledger system, as well as perform reconciliations and reporting associated with accounts payable.

Responsibilities

  • High volume of vendor invoices and employee expense reports to be processed using an AP automation system or other automated tools.
  • Process accounts payable invoices into the Accounts Payable module in conjunction with the AP Invoice Automation and Purchasing System.
  • Review, sort and match invoices and check requests.
  • Distribute invoices to managers and acquire proper approval according to Delegation of Authority. Resolve e-invoicing exceptions.
  • Set invoices up for payment, prepare and process accounts payable payments.
  • Responsible for preparing wire payment request to submit for payments.
  • Monitor, verify, reconcile and maintain vendor accounts. Ensure that vendor accounts are up to date and accurate by reconciling monthly statements and related transactions.
  • Promote an enjoyable work atmosphere and communicate in an effective manner.
  • Participate in AP month-end close which includes meeting established deadlines, batch processing, entering and processing invoices according to standard operating procedures.
  • Responsible for preparation of month-end accruals for non-invoiced purchase requests and purchase orders, recurring vendors, and invoices received after AP entry cutoff date.
  • Produce AP monthly reports and vendor reports. Assist with the year- end audit.
  • Protect confidential information.
  • Research and communicate to the appropriate parties, the resolution of vendor or other AP issues.
  • Maintain files and documentation thoroughly and accurately in accordance with company policy and accepted accounting practices.
  • Maintain positive vendor relations through courteous, respectful, and effective communication.
  • Train and develop users in the utilization of the AP Automation System or other automated tools.
  • Work with various departments to process invoices, requisitions, and/or purchase orders via our web-based procurement software.
  • Be a subject matter expert on the use of the AP Automation System. Support the Accounts Payable portion of the purchase-to-pay process.
  • Develop ad-hoc reports or queries of our AP data.
  • Work with the AP automation vendor to coordinate any upgrades or special projects.
  • Assist with internal and external performance benchmarking. Collaborate with the procurement team to facilitate and monitor suppliers on-boarding within the AP automation tool.
  • Collaborate with IT to validate any interface errors and work together to address any issues identified.

Candidate Profile

  • Minimum high school diploma or equivalent.
  • Five to seven (5-7) years of experience in Accounts Payable required.
  • Thorough knowledge of accounts payable and general bookkeeping procedures.
  • Must be able to set priorities, organize and accomplish tasks often within strict time limitations.
  • Experience with an automated AP workflow system
  • Must work well independently.
  • Must be extremely organized and motivated, pay excellent attention to detail, and possess strong verbal, written, and computer skills, including a high proficiency in Microsoft applications.
  • Must be able to multi-task, have a positive attitude, and a great work ethic.
  • Strong organizational, problem solving and analytical skills, able to manage priorities and workflow.
  • Possess excellent interpersonal and communication skills.
  • Ability to work independently and with a team in a fast-paced and high volume environment with emphasis on accuracy and timeliness.

Job Snapshot

  • Employee Type: Full-Time
  • Location: Huntsville, AL
  • Job Type: Accounting
  • Experience: Not Specified
  • Date Posted: 4/20/2019

About Us

At Sequel Youth and Family Services, we work together today to build a brighter tomorrow. With a focus on providing programs for behavioral, emotional, or physical challenges, we proudly serve children and adults alike. Associates at Sequel Youth and Family Services enjoy giving back and getting more out of a career that positively impacts the community. If you’re a compassionate, motivated individual who’s looking for a truly meaningful career, we look forward to hearing from you.

Sequel Youth and Family Services is committed to offering a broad spectrum of services and options that care for our patients and families alike. Our offerings include long-term residential treatment, short-term impact programs, shelter care, therapeutic group homes, therapeutic foster care, community-based services, in-home services, and alternative education programs. Our reach extends to clients from 37 states and territories – and we’re growing every day.

Current employment opportunities span:

  • Business Administration & Support

  • Education & Counseling

  • Residential Support Services

  • Child & Family Therapy

  • Nursing (LPN, CNA, RN, PRN)

Sequel Youth and Family Services associates enjoy a wealth of benefits and incentives that prioritize their personal and professional wellbeing. Are you ready to make a difference as well as a living? Join the Sequel Youth and Family Services Talent Network today and check out our current opportunities in a community near you!

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