Summary of job content:
•Responsible for North American customer and vendor maintenance in SAP.
•Provides full-time support in all insurance matters as assigned by the Insurance Manager.
•Provides part-time general accounting support to Finance department accounting managers and their staffs as assigned. Specific duties can change based upon departmental needs. Sample duties include, but are not limited to the following;
oPreparation of Excel spreadsheets to facilitate general ledger account analysis, the monthly closing process and adhoc reporting as assigned.
oAssistance with accounts payable including resolution of differences between SGL and vendor records and back support for processing of payables.
oAssistance in accounts receivable, tax, general ledger, and reporting areas on a rotating basis as assigned.
Key Accountabilities
•Create, Change, and Analyze SAP Vendor/Customer master for all North America.
•Responsible for calculating and reporting workers compensation premiums to the state of Washington for two legal entities.
•Process all scanning of invoices for electronic data imaging
•Back up support to Accounts Payable/Receivable
•Enter wires / ACH / Check Issue files into Deutsche Bank Website upon approval
•Responsible for coordinating annual insurance information from the plants, complete renewal applications, and file necessary paperwork to the insurance providers for Crime and Fiduciary, Property and Business Interruption, Auto, and Workers Compensation.
•Ensure that ICS requirements are adhered to and all appropriate approvals are obtained.
•Research vendor statements, phone calls and resolve questions and discrepancies while maintaining a professional relationship.
•Analyze on a quarterly basis third party vendor activity and summarize for selected accounts including third party accounts payable and goods receipt/invoice receipt accounts for corporate payables.
•Prepare and code all workers compensation insurance invoices to be entered
•Research and clear aged GRIR open items for the Charlotte office.
•Support the execution of year-end 1099 tax reporting including being knowledgeable on current 1099 reporting requirements.
•Create Purchase Order Requisitions for the Charlotte Office
•Maintain accurate and complete documentation of all banking related transactions including wire transfer requests, check stop payments, etc., related to SAP data entry.
•Prepare support documentation as required by external and internal audits.
•Participate in projects for improved efficiency including procedure changes, document imaging, improving AP visibility and special projects.
•Back up other areas in the finance department as may be assigned.