Admin Assistant II
at Townsend & Associates

Date Posted: 3/28/2018

Job Description

Admin Assistant II

  • Process and manage departmental transactions, purchase orders and invoices.
  • Update and manage departmental calendar PTO calendar.
  • Maintain office and equipment supply inventory.
  • Complete employee on and off boarding and work space transitions.
  • Reserve conference rooms, schedule meetings (in person and teleconference) and manage departmental catering.
  • Distribute departmental mail.
  • Complete weekly update and distribution of the field sales sheet to the designated teams.
  • Update and manage the VTS Veterinarian's weekly schedule.
  • Check departmental voicemail boxes and any assigned Pharmacovigilance (PV) pools to ensure callback messages are delegated and case updates are completed.
  • Check incoming departmental fax pools for delegation, update corresponding PV case(s), and notify appropriate team member of case update.
  • Update PV cases with product replacement shipping information.
  • Manage shared mailboxes to ensure timely response provided which includes attaching documents to cases and distribution of escalated cases to appropriate team members.
  • Complete any assigned additional tasks in support of the department in a timely manner.

Job Requirements

  • High School Diploma is required.
  • 3+ years of administrative assistant experience.
  • Proficient in Microsoft Outlook, Excel, Power Point, and Word.
  • Oracle experience is preferred.

Ref No.:  18-00335

Job Snapshot

About Us

Whether you are looking for a full-time or contract position, Townsend & Associates can enhance your job search and lead you down the road to success! We provide cutting edge staffing solutions to Fortune 500 companies. Committed to making the perfect match, we take the time to understand the culture and needs of our clients as well as the skills and career goals of our candidates.

We understand that something as important as finding that next great job or pursuing a new career path, requires a partner that is as driven as you are. You can count on our dedicated recruiters to find you that opportunity that matches your talent, experience, and objectives.

With recruitment techniques that are second to none, we cut through many of challenges that arise in job hunting, making us the first choice for skilled professionals, like you. We have opportunities available for a variety of industries and skill levels.

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