Operations Admin III
at Valley Power Systems

Date Posted: 10/19/2019

Job Description

Position Overview:

Responsible for opening and closing all repair orders, work to assemble and complete paperwork for repairs to vehicles and equipment from an in office environment. Work involves ability to communicate effectively with customers, parts department personnel, sales department and to use initiative to process repair information and billings to factories.

Principal Duties and Responsibilities (Essential Functions):

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Handles all incoming calls.
  • Handle paperwork (i.e. billings, order sheets, invoices).
  • Schedules all incoming work and informs appropriate parties.
  • Complete paperwork for repair orders, record all information, provide estimate of completion date.
  • Review repair orders to ensure correct billing, shipping instructions and applicable purchase order number.
  • Obtain credit department approvals of open account billing and obtain other payment arrangements for customer.
  • List all repair orders in the appropriate Master Logs.
  • Follow-up with customers on work in process on a daily basis.
  • Close orders as appropriate.
  • Regular attendance is an essential function of the job.
  • Performs other duties as assigned.

Qualifications & Skills:

  • Product knowledge preferred
  • Must be able to communicate effectively with customers, vendors, and with all company personnel.
  • Must be able to discuss the scope of the repairs intelligently with customers.
  • Good interpersonal and communication skills required.
  • Computer: MS Office (Word, Excel) and AS 400 experience preferred
  • Must be organized and able to follow up on repair orders for customer.

Education & Experience:

  • High School diploma or an equivalent combination of education and/or experience.
  • Product knowledge and/or mechanical aptitude helpful.
  • Previous Service Advisor experience preferred but not required.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

  • While performing the duties of this job, the employee is frequently required to communicate with customers and must be able to exchange accurate information.
  • Must be able to lift up to 25 pounds independently; majority of lifting from knee to shoulder heights; other lifting required from various levels.
  • Requires standing for extended period of time with frequent stretching, reaching, walking and stooping, pushing and/or pulling.
  • Must be able to detect parts and machinery from a distance and up close.

Other Criteria:

  • Complies with Company policies and procedures.
  • Performs job safely with respect to others, property and to individual safety.
  • Works effectively with others in the Company to encourage teamwork and productivity.
  • We are drug free workplace that conducts pre-employment physical and drug screenings. We are regulated by the department of transportation and will be conducting random drug testing at regular intervals.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Job Snapshot

  • Employee Type: Full-Time
  • Location: San Leandro, CA
  • Job Type: Other
  • Experience: Not Specified
  • Date Posted: 10/19/2019

About Us


At Valley Power Systems, our employees share an entrepreneurial spirit and a commitment to excellence that sets us apart from other companies in our industry. Our leaders welcome new ideas, encourage diverse perspectives and foster a collaborative team environment designed to optimize business performance while enhancing individual skills.We know our success is based on attracting and retaining the best talent.

Join the Valley Power Systems Talent Network today to stay up-to-date on our current openingsas they become available!

What is a Talent Network?

Talent Networks enhance your job search and application process. Whether you choose to apply or just leave your information, we look forward to staying connected with you.

Why Join?

  • Receive alerts with new job opportunities that match your interests
  • Share job opportunities through Social Media or email