Events Coordinator
at The Computer Merchant

Date Posted: 5/1/2024

Job Description

JOB TITLE: Events Coordinator
JOB LOCATION: Boston or Springfield, MA
WAGE RANGE*: $45-48.25/hr.
JOB NUMBER: 33016847

Required Experience:
At least 7+ years' experience in meeting/event/conference planning
Advanced experience with AirTable and CVENT

Job Description:
Our Financial client is hiring for the role of an Event/Conference Consultant. In partnership with the team lead, you will provide a consistent planning approach across all events by consulting with internal lines of business to execute small to medium size meetings and events. You will be responsible for executing the stakeholder's vision within the budget parameters. Execution responsibilities will include sourcing, contracting, registration website management, leading meetings with internal stakeholders, maintaining the project plan, food and beverage management, development of event specification guides, communications with stakeholders, full on-site execution, and post event reconciliation. This role is a part of the Event and Conference Management Team.

The Team: 
The Event and Conference Management team manages all Financial sponsored conferences, events, and meetings from discovery through execution. Our strategy is to streamline event management, identify cost savings, and seamlessly execute Financial sponsored events.

The Impact:
Responsibilities will include but are not limited to:
  • Management of Financial business programs/meetings/events, which would include consulting with our business partners on their meeting requirements, leading project planning, managing the meeting budget, sourcing event venues, contract management, attend travel in conjunction with travel management vendor, registration website and mobile app development, food and beverage management, etc.
  • Development of program specs and communications with vendors to clearly communicate execution needs of the event
  • Schedule and lead planning meetings with stakeholders
  • Clear follow up communications with event stakeholders ensuring awareness of project deadlines
  • On-site execution of the event which would include leading pre-con meetings, vendor load in and set up, on-site registration management, staffing management, etc.
  • Attendance of regular team collaboration with ECM Director, event stakeholders, vendors, and other ECM support team members
  • Ordering of on-site event supplies as needed, including but not limited to, office supplies, name badges, and signage
  • Project management of event registration websites and mobile app builds
  • Proof registration websites and mobile apps to ensure details are correct before launches
  • Have a team mentality, effectively collaborating with fellow team members areas across the enterprise.
  • Demonstrate agility and flexibility to work on new areas or special projects as needed.
  • At least 7+ years' experience in meeting/event/conference planning
  • Strong budgeting acumen
  • Strong communication skills
  • Experience supporting with executive leadership
  • Tech-savvy and able to learn/adopt new technology tools and platforms quickly
  • Organized and able to plan appropriate project timelines, work backward from deadlines, identify milestones and owners, and execute against a plan
  • Advanced experience in PowerPoint
  • Proven written and communication skills

The Ideal Qualifications:
  • Project management/program management skills
  • Business communications experience
  • Advanced experience with AirTable and CVENT
  • Continuous improvement mindset with a commitment to introducing new and innovative ideas and communications approaches
  • Strong attention to detail
  • Ability to work with a variety of behavioral styles & levels of management
  • Ability to think and adapt quickly to a fast-moving range of issues while remaining calm under pressure
  • Ability to be proactive, anticipate and problem solve quickly
  • Availability to work nights and weekends as needed for event execution
  • Event agency experience a plus
  • Willing and able to travel to various meetings and events throughout the year in various US locations (approximately 15-20 meetings and events)

Equal Opportunity Employer Veterans/Disabled

* While an hourly range is posted for this position, an eventual hourly rate is determined by a comprehensive salary analysis which considers multiple factors including but not limited to: job-related knowledge, skills and qualifications, education and experience as compared to others in the organization doing substantially similar work, if applicable, and market and business considerations. Benefits offered include medical, dental and vision benefits; dependent care flexible spending account; 401(k) plan; voluntary life/short term disability/whole life/term life/accident and critical illness coverage; employee assistance program; sick leave in accordance with regulation. Benefits may be subject to generally applicable eligibility, waiting period, contribution, and other requirements and conditions.

Job Snapshot

  • Employee Type: Contractor
  • Location: Boston, MA
  • Job Type: Other
  • Experience: Not Specified
  • Date Posted: 5/1/2024

About Us

Set Sail with a Technology Staffing Leader


Delivering IT & Software Engineering Solutions Since 1980


The Computer Merchant, Ltd. (TCM) has provided Information Technology solutions and enterprise staffing services to Fortune 1000, mid to small sized corporations, as well as Federal, state, and local governments for over 30 years.

From our recruiting centers in Boston, New York, Reston and Dallas, we serve employers and IT professionals throughout the United States. The Computer Merchant provides people with the knowledge, experience and both industry and application expertise to enable our clients to manage their technical infrastructures more efficiently, more productively and less expensively.

A career at TCM would mean that your ideas would always be welcome and your success within your role is equivalent to the passion and energy you bring to it. We provide you with the tools you need to be successful and offer an environment to start, or continue developing, your career path. The more you hone your skills and knowledge, the more opportunities you will have available to you.

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